PTO MEETING MINUTES 2014-2015
Aurora PTO Meeting Minutes June 2, 2015
Present: Tracy Boehm, Tawnya Follingstad, Kriste Briest, Jolien Schwan, Chuck Schwan, Laura Hjelseth, Erica Johnson, Tanya Thompson, Julie Koppelman and Michelle Lemar.
MEETING MINUTES
Erica asked for approval of May minutes. Tracy made motion to pass meeting minutes and Laura seconded that motion, May 2015 meeting minutes have been approved.
The following positions for board members for the 2015-2016 school year had/have been voted on and approved:
President: Chuck Schwan
Vice President: Tracy Boehm
Communications Director: Jolien Schwan
Treasurer: Julie Koppelman
Secretary: Laura Hjelseth
$1816.03 is the amount that was approved to spend on teachers requests. PTO will also be providing new teachers at Aurora $100/each (7 new teachers) to get them going.
We all had a great time at Spitfire! Great people talking about a great year…planning an even better one next year!!
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
JULIE KOPPELMAN – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes May 5, 2015
Present: Maidie Grudem, Tracy Boehm, Mandy Nystrom, Amber Nerby, Tawnya Follingstad, Kriste Briest, Jon Erickson, Marisa Thomas, Bethany Posl, Jolien Schwan, Andrea Metcalf, Nicole Rude, Laura Hjelseth, Julie Koppelman, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of April minutes. Maidie Grudem made motion to pass meeting minutes and Andrea Metcalf seconded that motion, April 2015 meeting minutes have been approved.
SPECIAL GUEST/JASON MARKUSEN, LEGACY ELEMENTARY PRINCIPAL
Mr. Markusen shared his past experience. His plan is to build leadership in staff and students. He is very excited and has great ideas for Legacy. Point of contact will be Nicole Rude in regards to Legacy PTO.
PRESIDENT’S REPORT/ERICA JOHNSON
School play went very well. The gym was packed. May want to look into having future plays at Liberty or Sheyenne High School’s auditorium. Better sound. No additional cost just need to book date far in advance.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $12,372.04. We had $7451.32 in deposits (3) and $3849.96 (5) in expenses leaving us with a balance of $15,973.40. Do have enough to cover all expected expenses, including $1,000 to Legacy PTO. Teacher requests will be put on hold until we have more finalized numbers.
COMMUNICATION DIRCETOR’S REPORT/TANYA THOMPSON
Last Day of School festivities are on as planned. Will have 6 games. Will need volunteers to help supervise starting at 9:15, 2 hour time slots…watch for a doodle poll to come out.
PRINCIPAL’S REPORT/CAROL ZENT
Be sure to check out newsletter…lots and lot of information to reference there. Talent show sign-up sheet is in office. May 8th Aurora’s new principal will be in the building for a quick visit.
COMMITTEE REPORTS
Yearbook Committee/Stephanie Dosemann and Michelle Angus: had 393 orders. Will be here the Friday before the end of school.
Staff Appreciation/Erica Johnson: going well. Different thing done each day for the staff. Muffin and juice for Wed, treats for Thursday and snacks by parents for Friday. Big thank you to all the parents who volunteered to make treats for our teachers. Teachers loved Tracy’s gift card tree and provided PTO with a thank you poster.
School Supplies/Tawnya Follingstad: website is open for orders and is very easy to navigate. Both Aurora and Legacy students are welcome to order and pick up at registration.
UNFINISHED BUSINESS
5th Grade Farewell – May 27th at 6:30. Will serve cupcakes and juice. Presidential Academic Awards to be presented and 5th graders will perform a song. May look into combining with school play.
NEW BUSINESS
Officer and Committee Chair Elections for 2015-2016 – the following positions were voted on and approved:
Communication Director: Jolien Schwan
Secretary: Tracy Boehm
Treasurer: Julie Koppelman
Spirit Wear/Clothing: Michelle Johnson and Melinda Moffett
Fundraiser: Julie Koppelman (looking for a co-chair)
Book Fair: Laura Hjelseth (looking for a co-chair)
Flu Shot Clinic: Allison Fuchs and Shanda Gustafson
Teacher Appreciation Week (spring)/American Education Week (fall): Andrea Metcalf (looking for a co-chair)
Conferences Meals: Tawnya Follingstad and Tracy Boehm
School Supplies: Tawnya Follingstad
Special Events: Michelle Angus, Michelle Johnson and Melinda Moffett
Box Tops and Labels: Amber Nerby and Mandy Nystrom
Yearbook: Stephanie Dosemann
ANNOUNCEMENTS
Next PTO meeting Tuesday, June 2nd – 7pm at Spitfire Grill.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes April 7, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Tracy Boehm, Michelle Angus, Mandy Nystrom, Amber Nerby, Julie Koppelman, Andrea Metcalf, Marisa Thomas, Nikki Kotzbacher, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
SPECIAL GUEST/TIM WEISZ, GREAT AMERICAN OPPORTUNITIES
Tim shared the new product/cookie selection catalogs. With last year’s profit over $15,000 he hoped to be able to work with Aurora again this coming fall. If so, he would like to have samples at Back to School Night. After some discussion is was decided Great American Opportunities would be the company for our fall fundraiser.
MEETING MINUTES
Erica asked for approval of March minutes. Kriste Briest made motion to pass meeting minutes and Laura Hjelseth seconded that motion, March 2015 meeting minutes have been approved.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $16,642.95. We had $3686.34 in deposits (8) and $7957.25 (9) in expenses leaving us with a balance of $12,372.04.
COMMUNICATION DIRCETOR’S REPORT/TANYA THOMPSON
Detroit Mt. was very impressed by our 5th graders and by all the hand written thank you notes they sent!
Fundraiser – all students who sold 25+ items for the fundraiser will get VIP bracelets for the end of year Games Galore event. 22 kids
School Supplies – using School Tool Box this year. Order forms will go out shortly. All ordering can be done on-line.
New Principal of Legacy, Jason Markison, will be at May PTO meeting
PTO Today Contest – Tanya entered us in and won 250 tubes of Tom’s Toothpaste.
School’s Alive, Sanford – contacted PTO about setting up event at our school for the fall. Requested prepayment of $400. Tracy Boehm made a motion to approve payment and Michelle Angus seconded that motion, motion approved.
PRINCIPAL’S REPORT/CAROL ZENT
Teacher requests for Legacy can be turned into Aurora and will be shared with that principal.
Upcoming Field Trips – 4th grade is May 21st with Bonanza Ville May 27th, 1st grade is May 27th, 2nd grade is still undetermined.
With a heavy heart Mrs. Zent announced that she will be leaving Aurora at the end of the year. She will be the new principal in Horace.
COMMITTEE REPORTS
School Play/Erica Johnson: going well, using volunteer calendar, may need extra parent support April 20-24. Nikko asked to have supper provided to cast opening night. We had budgeted $2000 as payment to Nikko. Previous years $2100-$2400. This year the student cast numbers doubled (nearly 50 TY). With all the extra work that accompanies the extra kids Erica made a motion to pay Nikko $2500 with which he would pay his assistants, pay for supplies and any other expense associated with his production. Michelle Angus seconded that motion. Motion approved.
Box Top Committee/ Michelle Lemar: So far this year we have earned $2184. 5410 Box Tops away from our goal of $2725. Our lifetime money raised is $13,534! We have dropped from 4th to 6th place with our surrounding schools. Labels for Education account has 6231 points. My Coke Rewards has redone their program and no longer requires school coordinators. Individuals donate their points to the school and then Coke sends a check once a designated amount is reached.
Book Fair/ Laura Hjelseth and Kriste Briest: 3 night event this time. Great response to extra night. $8000 sold, highest ever! Earned over $5000 in Scholastic dollars…used to purchase new books for school and classrooms and then headphones for computer labs. Big Thank You to Laura and Kriste for ALL of their hard work!!!
Yearbook Committee/Stephanie Dosmann and Michelle Angus: all most complete.
UNFINISHED BUSINESS
Teacher Appreciation Days (May): will recognize all staff. LY gave $5 gift card at Panera and then daily treats in teacher’s lounge. Budgeted $500, Erica made a motion to spend $1000 doing $10 gift cards and daily treats. Christina Underwood seconded that motion. Motion approved.
NEW BUSINESS
5th Grade Farewell: May 27th at 6:30. Serving cupcakes and punch.
2015-2016 Board and Committee Positions. Info sheets were handed out, positions need to be elected in May.
Christina Underwood will be moving at the end of May, before the end of her term. Julie Koppelman was nominated to finish out Christina’s term and then take over as Treasurer for the 2015-2016 school year. Vote was taken and was unanimous, pending a full back ground check Julie will be the new Treasurer.
ANNOUNCEMENTS
Next PTO meeting Tuesday, May 5th at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes March 3, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Jolien Schwan, Tracy Boehm, Michelle Angus, Deb Boyer, Erica Johnson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of February minutes. Kriste Briest made motion to pass meeting minutes and Jolien Schwan seconded that motion, February 2015 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Ski Trip: had been rescheduled for March 2nd. Mr. Adamson and Mrs. Mercil said everyone had a great time…all feedback has been positive.
School Play: Parent Meeting March 11th at 7:30 – sign-up sheet for 5 minute auditions will be there. Monday March 16th auditions will start after school
School Supplies: 10% discount has been locked in – order forms will go out in early May. This service will be available for both Aurora and Legacy.
Congratulations to Mrs. Boyer! She won ND Counselor of the Year and WFPS Kaleidoscope Award…she even brought in the kaleidoscope hand made by Dr. Flowers…very cool!
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $17,014.26. We had $1211.46 in deposits and $1582.77 in expenses leaving us with a balance of $16,642.95.
PRINCIPAL’S REPORT/CAROL ZENT
Deb Boyer shared information about “Kind Campaign”. For 5th and 6th grade girls. Will be May 12th - 2:15-5. Will watch a film and do different building relationship type exercises. Grant money will be used to pay for expenses but she is asking PTO for $50 to use towards prizes. Each school attending will be asking their PTO for the same. PTO will give her a gift - $50 GC to Bakers to show our appreciation.
COMMITTEE REPORTS
Box Top Committee/ Michelle Lemar: February contest was fabulous! We collected another 6,865 in Box Tops. 1st was Mrs. Condley’s class with 1555…they won the popcorn party! 2nd was Mrs. Johnson with 847 and 3rd was Mrs. Stormon with 555. The Most Improved Award went to Mrs. Condley’s class. 2nd, 3rd and Most Improved all got treats on their desks for a surprise in the morning.
Conferences Meals/Tracy Boehm: full on desserts sign up…THANK YOU to all who will be making/bringing those for our teachers. Taco Bar on Monday and Salad Bar on Tuesday.
Book Fair/ Laura Hjelseth and Kriste Briest: Thursday 3-7 book fair is open to public. Treats will be served and a scavenger hunt will take place. Still looking for volunteers…most helped needed on Tuesday.
Yearbook Committee/Stephanie Dosmann and Michelle Angus: yearbooks $17/each looking into offering class composite.
NEW BUSINESS
Appreciation Days: Last year we grouped all (paras, administration, and staff) into the one week. Did $5 Panera GC for teachers and treats in lounge each of the 5 days. Teachers really seemed to like that. Will discuss more at next meeting
ANNOUNCEMENTS
Next PTO meeting Tuesday, April 7th at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – February 3, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Tawnya Follingstad, Maidie Grudem, Sheri Backman, Michelle Angus, Stephanie Dosmann, Jon Erickson, Diane Bjornson, Elizabeth Anderson, Ashley Shannon, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of the January minutes. Jon Erickson made motion to pass meeting minutes and Laura Hjelseth seconded that motion, January 2014 meeting minutes have been approved.
SPECIAL GUEST – Mrs. Bjornson
Battle of the Books has 80 kids participating (50 from 3rd grade and 30 from 4th and 5th). Competition for 3rd grade will be March 3rd and 4th/5th grade will be held at end of March. This year there is a District Competition to be held April 9th at Freedom…top 2 teams from each school advance. She is asking PTO for $400 to cover t-shirts for the 4th/5th graders, prizes for top 2 teams in 3rd grade and then top 2 teams in 4th/5th grade. Michelle Angus made a motion to approve spending $400 on Battle of the Books and Sheri Backman seconded that motion…motion approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Movie Night: Huge success! The gym was full, great feedback, we made just over $300.
Carol had surgery. Erica asked for approval to get her a gift for her return. $50 was the approved amount.
Childcare: our current PTO childcare provider got a full time job out of town so Amy Matzke, Mrs. Chaney’s student teacher, will be finishing out the year with us.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Top priority is to recruit members to PTO…with 3 of the 4 current board members going to Legacy next year. In need of Vice President, could be co-chaired. Lots of information will be shared via Facebook/email/newsletters in coming weeks. Talked about doing insert at conference time…maybe some sort of contest.
Communication Director: this position was newly created this year and has worked out well. If it is decided to continue it will need to be written into bylaws.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $12,934.90. We had $6156.56 in deposits (5) and $2077.20 in expenses (11) leaving us with a balance of $17,014.26.
COMMITTEE REPORTS
School Supplies/Tawnya Follingstad and Michelle Lemar: received a quote from School Tool Box to provide supplies for back to school. Pay for what you get not an average. Everything comes boxed and labeled for each student…no ordering, picking up from Wal-Mart, sorting, bagging, double checking. Parents have option to send to school and pick up at registration or send to home/pay shipping and customize order. PTO does this as a service not to raise money. LY 145 students participated…will be contacting Osgood PTO to include incoming 1st graders. Erica asked for approval to go with School Tool Box. Tawnya Follingstad made a motion and Bethany Posl seconded…motion approved.
Yearbook Committee/Stephanie Dosmann and Michelle Angus: Mrs. Puetz will run a contest for cover, possibly back page as well. Pick up yearbooks to save shipping, May 22nd.
Conference Meals/Tracy B.: Conference meals…Monday taco bar and Tuesday salad bar. Will do a doodle poll for dessert volunteers.
Book Fair/Laura Hjelseth and Kriste Briest: Under the Sea, held March 9th and 10th, will do doodle poll for volunteers.
Box Top Committee/ Michelle Lemar: February contest!! Class with most collected will win popcorn party!! Aurora ranks 4th in the FM area for Box Top dollars and 8th in the state.
UNFINISHED BUSINESS
5th Grade Ski Trip – Thursday, February 26th: form and money needed by this Friday.
School Play – Friday April 24th at 7pm: parents will need to sign up children interested in participating. Parent meeting Wednesday, March 11th. Auditions start Monday, March 16th.
NEW BUSINESS
None at this time.
ANNOUNCEMENTS
Next PTO meeting Tuesday, March 3rd at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
________________________________________________________________________________________
Aurora PTO Meeting Minutes – January 6, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Jolien Schwan, Tracy Boehm, Michelle Angus, Stephanie Dosmann, Jessica Hanson, Heather Tiedeman, Moriah Loos, Andrea Chaney, Nikko Raymo, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of the December minutes. Michelle Angus made motion to pass meeting minutes and Tracy Boehm seconded that motion, December 2014 meeting minutes have been approved.
SPECIAL GUEST
Nikko Raymo, Director of this year’s school play, joined us to share some details for the school play. He was very thankful to have worked with Aurora the past couple years and said this experience has helped him get a full time acting job in Minneapolis. He is writing this year’s play: Lost and Found. Parent meeting March 11th, Auditions March 16th and rehearsals start March 19th. The play will be for grades 3-5 with a budget of $1600. Play is scheduled for April 24th.
PRESIDENT’S REPORT/ERICA JOHNSON
The popcorn machine is here! Thanks to Mrs. Zent…we all got a taste test. YUM!
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $16,147.70. We had $1143.35 in deposits and $4356.15 in expenses leaving us with a balance of $12,934.90. Christina presented the 2014-2015 budget. Erica asked for an approval of this budget. Jolien Schwan made the motion to pass it and Laura Hjelseth seconded that motion. The budget has been approved.
PRINCIPAL’S REPORT/CAROL ZENT
Carol said that the afterschool clubs were received well. All clubs are full. Thank you to the PTO for handling the money side of them.
COMMITTEE REPORTS
Box Top Committee/ Michelle Lemar: Mailed in Box Tops as we had many that would have expired in December…another $120.60 for our school. In the FM area our school ranks #4 for amount collected so far this year. Watch for a Box Top collection contest for February…Class with most collected will win a popcorn party and the class with the most improved collection will also get a surprise.
Yearbook Committee/Stephanie Dosmann and Michelle Angus: Mrs. Puetz is interested in having her students help with the cover if needed. Yearbook estimate $15/book. Envelopes to go out in April.
UNFINISHED BUSINESS
Volunteer Opportunities: Still looking for Vice President…we are in desperate need. This person will be president next year. 3 of the 4 Board members will be moving to the new school next year so we would really like to find an interested candidate. It would be possible to CO-chair. Contact Erica with any questions.
Movie Night – Friday, January 30th: Michelle Angus and Michelle Lemar have concession items taken care of. Looking into having 5th grade teachers/students run concessions.
5th Grade Ski Trip – Thursday, February 26th: waivers will be sent home shortly as they have to be filled out in advance.
NEW BUSINESS
None at this time.
ANNOUNCEMENTS
Next PTO meeting Tuesday, February 3rd at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – December 2nd, 2014
Present: Sheri Backman, Laura Hjelseth, Maidie Grudem, Kriste Briest, Bethany Posl, Jolien Schwan, Jeremy Hanson, Mark Adamson, John Braun, Lisa Mercil, Jen Geiszler, Hanna Puetz, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked if anybody had read meeting minutes from November 2014 and asked for approval of those. Kriste Briest made motion to pass meeting minutes and Christina Underwood seconded that motion, November 2014 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
American Education Week went very well. A big thank you to Jen Karppinen and Tracy Boehm for all their hard work getting all the teacher gifts together and delivered. PTO received many thank you notes in appreciation for our efforts.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $37,744.49. We had 4 deposits and 7 expenses (Great American Fundraiser being one of them) leaving us with a balance of $16,147.70.
PRINCIPAL’S REPORT/CAROL ZENT
Carol had nothing specific on her list but would just comment on topics as needed.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: The fundraiser is done! We had a total profit of $15,817.55…which was up just over $700 from LY. We have already received our 2% back from Great American which they rounded up to $800. That money will be used towards Games Galore for the end of year party...which has been booked. Thank you, thank you to Tanya and everything she has done to make this such a huge success for our school!!!
Book Fair Committee/Kriste Briest and Laura Hjelseth: We are looking for parent volunteers to read to students Thursday, December 18th – 1 hour blocks – 8:20 to 11:40…a doodle poll will be out shortly. This is usually done during the book fair but not enough volunteers were available.
Box Top Committee/ Michelle Lemar: Both our Box Tops and Labels for Educations have been received and credited to our accounts. The check from Box Tops will be mailed early December. A big congratulations to Mr. Regner’s class for winning the October Contest with 1,054 Box Tops collected (#2 was Mrs. Thorstad with 921 and #3 was Mrs. Stormon with 890) Keep an eye out for another contest coming soon!
UNFINISHED BUSINESS
Volunteer Opportunities: Looking for Vice President…we are in desperate need. This person will be president next year. 3 of the 4 Board members will be moving to the new school next year so we would really like to find an interested candidate. It would be possible to CO-chair. Contact Erica with any questions.
NEW BUSINESS
T-Shirt Sale: we will not be doing business with the company used at the beginning of the school year. We have proposals from other companies willing to work with us. Instead of placing individual orders PTO will place one big order and sell the shirts at different events. Benefits are having on hand, getting to see sizes and no waiting.
After School Clubs: Mrs. Zent has many interested teachers willing to head up some classes. Computer Class, Art Club, Spanish Class and Lego Club. Classes are to start after Christmas. Would incorporate grades 1-5, 1 hour classes would run 2:45 to 3:45, 15-20 students per class, $20 for 8 classes. Looking to PTO to handle the money portion (collect fees and coach payment of $180/session) and then cover costs for additional supplies. Christina Underwood made a motion for PTO to pay for supplies and Maidie Grudem seconded that motion. Motion approved. Mr. Braun, who would be heading up the Lego Club, has already secured $1500 in donations/sponsorships/company match money to get that program running.
Movie Night: Friday, January 30th PTO will sponsor our first ever movie night! Doors are to open at 7 with the Despicable Me 2 starting shortly after (Public performance rights have been purchased by PTO). Wear your PJ’s, bring blankets, pillows and lawn chairs. The movie will be free and concessions will be available (candy, popcorn, water and Gatorade will be sold for $1 each – Michelle Angus and Michelle Lemar will head the concessions committee). It was discussed to maybe have 5th grade teachers and students work concessions as this money will be used to fund their ski trip. A proposal was made to have PTO purchase a popcorn maker for the school with a cap being at $2500. Jolien Schwan made that motion and Kriste Briest seconded it. Motion approved.
5th Grade Ski Trip: February 26th at Detroit Mt…less travel, more ski time. 105 students, 12 chaperons, $18/person plus 2 buses at $646 each the total for the trip will be $3307.01. No outside food/drink is allowed so each student will need to pay $5 for lunch. All forms will be going home before the trip to make sure all necessary information is provided.
School Play: Niko is working on a calendar for the play…looks to start things early March and wrap things up with the play itself at the beginning of May. Looking into ways to incorporate all grades if possible.
ANNOUNCEMENTS
Next PTO meeting Tuesday, January 6th at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – November 4th, 2014
Present: Jen Karppinen, Sheri Backman, Laura Hjebeth, Tawnya Follingstad, Maidie Grudem, Kriste Briest, Bethany Posl, Tracy Boehm, Jon Erickson, Melissa Rademaker, Robin Johnson, Kara Stormon, Melissa Engelhart, Annie Condley, Hanna Puetz, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked if anybody had read meeting minutes from October 2014 and asked for approval of those. Maidie Grudem made motion to pass meeting minutes and Kriste Briest seconded that motion, October 2014 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Conferences: Thank you to Tracy Boehm for putting together fabulous meals for the teachers.
Book Fair: Very nicely done. Thank you Kriste Briest and Laura Hjebeth for all their hard work.
Flu Shot Clinic: 179 people participated. PTO earns $1 for every person = $179. Attendance down a bit…maybe look into different hours (open later) and also earlier date.
Milk & Juice: PTO was able to provide that for 23 kids for 1st semester, just over $700.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $2138.31. We had 6 deposits and 5 expenses leaving us with a balance of $37,744.49. Great American still needs to be paid so our balance will be less. A budget is being worked on.
PRINCIPAL’S REPORT/CAROL ZENT
Picture retakes are Friday, Nov 7th.
4th grade program is coming up.
NDSA, science testing for 4th grade will be tomorrow, Wednesday.
Pumpkins decorated and on display in library are AMAZING this year!! Pictures were taken.
Penny Drive did very well. 2 winners: one for heaviest and one for most money. Winners will get pizza with Mrs. Zent.
Fill the Dome is coming up.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: This year we made $15,774.49 which is up from last year. Instead of students earning prizes we opted for 2% cash back ($785 this year) which will be used for the end of year celebration. Rumor is monkeys for next year. Pick up is scheduled for Thursday, Nov 6th from 3-6. Volunteers still needed, check doodle poll.
Book Fair Committee/Kriste Briest and Laura Hjebeth: No totals yet. Thank you to all the volunteers and the PTO Board for all their help.
Box Top Committee/ Michelle Lemar: October contest numbers are in. We collected 10,966 box tops in 1 month= $1096. Huge thank you to all the teachers, parents and students for getting behind this!! Label for Education labels sent in as October was double point month. We were able to order 24 playground balls and 12 footballs for kids at recess. A flyer is in the process of being made to share all the “Collectibles” we do for the school.
UNFINISHED BUSINESS
Volunteer Opportunities: Looking for Vice President. This person will be president next year. 3 of the 4 Board members will be moving to the new school next year so we would really like to find an interested candidate. It would be possible to CO-chair. Contact Erica with any questions.
NEW BUSINESS
Mrs. Puetz proposed an idea for an after school Art Club. Would need PTO to sponsor hourly pay and supplies. Looking at a 1st-3rd grade level and a 4th-5th grade level. PTO was definitely interested and asked for a proposed budget for more definite numbers. Mrs. Puetz will provide that at December meeting.
American Education Week – November 16-22/Jen Karppinen and Tracy Boehm: provide 3 days of treats in lounge…trail mix, water with crystal lite packets, mini kit kat bars. Erica asked for a motion to approve the idea to also provide each teacher with a $20 gift card to spend towards their classroom. Tawnya Follingstad made the motion to approve the purchase of gift cards, Christina Underwood seconded the motion, motion approved.
Movie Night Winter Event/Fundraiser: parents approached PTO asking if there would be funding for 5th grade ski trip. Andes Tower Hills will do special pricing for us at $5/person. Add in bussing, estimate of $3000 needed. Will look into ski place in DL for possible price match. Possibility of hosting movie night to help with funding. Update will be discussed at December meeting.
Aurora PTO will set aside $1000 for PTO at the new Legacy Elementary School to open next year.
ANNOUNCEMENTS
Fundraiser Pick Up is Thursday, November 6th from 3-6.
Next PTO meeting Tuesday, December 2nd at 7pm. Free child care provided.
Volunteer forms are available for parents looking to volunteer.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – October 7th, 2014
Present: Jen Karppinen, Sheri Backman, Laura Hjebeth, Tawnya Follingstad, Maidie Grudem, Kriste Briest, Bethany Posl, Tracy Boehm, Jolien Schwan, Kelsie Fletcher, Katie Stone, Angie Saxlund, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked if everybody had read meeting minutes from September 2014 and asked for approval of those. Tanya Thompson made motion to pass meeting minutes and Jen Karppinen seconded that motion, September 2014 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Schools Alive was a huge success. 587 tally marks! Thank you to all families who were able to attend. If we were to have again, possibly have a committee chair from PTO to help.
Spirit Wear – 45 items were ordered.
Mrs. Puetz would like to put together an after school art club/class. She is working on the details and will get back to us in November.
A staff survey was sent out in preparation for Teacher Appreciation. Could also be used at holiday.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Tanya shared that other businesses have approached us in regards to year books. It was decided to continue with Scherlings at this time. Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $1036.62. We had 3 deposits and 4 expenses leaving us with a balance of $2138.31.
PRINCIPAL’S REPORT/CAROL ZENT
Playground equipment is ordered and should be installed shortly.
School pictures are on the 10th of October, Mustang Day is on Oct. 15th…show your support with orange and blue.
Book fair going on during conferences. Librarian will do a walk through with kids.
Student Council, called STAR Leaders is for 3rd, 4th, and 5th graders. Classes vote on their representatives.
Thank you to PTO for helping to support 3rd and 4th grade field trips and providing milk and juice money for those students in need.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: Fundraiser is complete. Numbers look good. Seemed to be a lot of confusion with how to earn penguins. Each teacher had a supply of penguins in room which helped. Need to look at pep rally and do differently in future.
Book Fair Committee/Kriste Briest and Laura Hjebeth: book fair is held the 2 nights of conferences, October 13th and 14th. Theme is Sir Read A Lot. Thank you to those who have signed up to volunteer…still looking for a few more.
Conference Meals/Tracy Boehm and Erica Johnson: Monday is going to be a pasta bar. Tuesday is going to be sandwiches. Bring your own beverage.
Box Top Committee/ Michelle Lemar: October Box Top Contest in full swing. In 4 days, we have collected 1,159 box tops. Big thank you to teachers for getting behind this.
UNFINISHED BUSINESS
Volunteer Opportunities: Looking for Vice President, School Play Coordinator, Flu Shot Clinic Coordinator. It is possible to CO-chair a committee. Contact Erica with any questions.
NEW BUSINESS
American Education Week (November 16-22) is a week to celebrate education/teachers/staff. LY teachers received games for classroom. TY PTO will provide teachers with gift cards to use for things in class. Tracy Boehm and Jen Karppinen volunteered to be in charge of this.
School Play – spring. Niko, who was involved last year, is interested in directing this year. Play usual involves 3rd, 4th and 5th grade. Willing to do something for the younger grades as well. Working on retelling of Ugly Duckling.
ANNOUNCEMENTS
Flu Shot Clinic: Wednesday, October 22nd from 3-6pm at Aurora. Walk in or sign up.
Next PTO meeting Tuesday, November 1st at 7pm. Free child care provided.
Volunteer forms are available for parents looking to volunteer.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – September 2nd, 2014
Present: Jen Karpppinen, Trish Sorenson, Melanie Harrison, Sheri Backman, Laura Hjebeth, Tawnya Follingstad, Stephanie Dosmann, Jennifer Lyon, Maidie Grudem, Brandie Sorenson, Aruna Hagen, Jennifer Kraft, Lindsey Ohlson, Shephannie Stiel, Kriste Briest, Jennifer Raan, Andy Strom, Pralap Kotala, Bethany Posl, Jon Erickson, Mike Metcalf, Tracy Boehm, Susan Duffy, Michelle Angus, Jeremy Hanson, Ali Clemenson, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
This meeting is the first of the year, no previous minutes.
PRESIDENT’S REPORT/ERICA JOHNSON
At registration PTO handed out school supplies bags that had been ordered by parents in the spring. Many parents commented on what a great service this is. We will be organizing this a bit differently in the future.
Back To School Night – Tim, from Great American Fundraising, was there handing out samples.
Funds left over from last year allowed us to grant teachers some requested items.
Free Child Care provided at all our PTO meetings – new provider this year is Samantha Stensvold. She was a para, is currently student teaching and will graduate in December.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $976.36. We had 3 deposits and 1 expense leaving us with a balance of $1036.62. Previous year’s budget was handed out. A new budget will be made once the fundraiser is complete. Jen Karppinen made a motion to pass monthly report, Brandie Sorenson seconded that motion. August 2014 Treasure’s report has been approved.
PRINCIPAL’S REPORT/CAROL ZENT
Welcome to Aurora...all 550 students and their parents!
New assessment test called Stars, will be done 3 times a year, easier to read. Progress reports will be available at conferences.
Weekly newsletter sent out by email, also available on Aurora website.
Drop off/pick up procedures were in newsletter, please do not use bus loops during those times.
Wake Up and Walk starts at 7:45. Students can earn “Feet” for completed laps.
Playground Equipment – with PTO donation from last year and school funds a tire swing, we-saw and fly wheel spinner will be added for students.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: We will be using Great American Fundraising again this year. This is our one and only fundraiser with us earning 40% of sales with additional 2% earned and used for inflatables at end of year celebration. Kickoff is Sept 18th with a presentation to kids. Penguin (no ducks) Days will be Sept 19th, September 24th and October 1st. Last day to sell is October 1st. We will close on the 12th and delivery looks to be November 6th. Everything can be ordered on line except cookie dough.
Spirit wear Committee/Erica Johnson: Spirit wear flyer available for Aurora gear. Due September 19th. Orders can be sent to school with child or dropped off in office.
Book Fair Committee/Kriste Briest and Laura Hjebeth: book fair is held the 2 nights of conferences, October 13th and 14th. Theme for fall is medieval. Will be looking for volunteers for set-up, working during book fair and take down…watch for a doodle poll to come out.
Conference Meals/Tracy Boehm and Erica Johnson: PTO provides meals to teachers during conferences. Looking to have one meal catered and one meal potluck provided by PTO.
Box Top Committee/Jenn Kraft and Michelle Lemar: Michelle will be taking over this year.
UNFINISHED BUSINESS
Volunteer Opportunities: Erica passed out volunteer forms. Looking for President elect, Yearbook, National Education Week (Nov), Teacher Appreciation (May), Family Night (fall and spring) and Spirit wear. It is possible to CO-chair a committee. Contact Erica with any questions.
NEW BUSINESS
Background Check Requirements: required for new treasurer. PTO paid the cost. Wanting to add it to the bi-laws. Kristi Briest motioned to add background check to bi-laws, Maidie Grudem seconded that motion, motion passed.
Family night (fall): Looking into movie night, must buy license, no charge to come, PTO to host concessions, would need volunteers to work. Ali Clemenson is working with Elaine Richards at Sanford to host Schools Alive-Energize (family fit night). It would be October 2nd from 5-7. Would need volunteers and possibly donations/money for food.
ANNOUNCEMENTS
Flu Shot Clinic: Wednesday, October 22nd from 3-6pm at Aurora (shot and mist available)
Next PTO meeting Tuesday, October 7th at 7pm
Volunteer forms are available for parents looking to volunteer.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes June 2, 2015
Present: Tracy Boehm, Tawnya Follingstad, Kriste Briest, Jolien Schwan, Chuck Schwan, Laura Hjelseth, Erica Johnson, Tanya Thompson, Julie Koppelman and Michelle Lemar.
MEETING MINUTES
Erica asked for approval of May minutes. Tracy made motion to pass meeting minutes and Laura seconded that motion, May 2015 meeting minutes have been approved.
The following positions for board members for the 2015-2016 school year had/have been voted on and approved:
President: Chuck Schwan
Vice President: Tracy Boehm
Communications Director: Jolien Schwan
Treasurer: Julie Koppelman
Secretary: Laura Hjelseth
$1816.03 is the amount that was approved to spend on teachers requests. PTO will also be providing new teachers at Aurora $100/each (7 new teachers) to get them going.
We all had a great time at Spitfire! Great people talking about a great year…planning an even better one next year!!
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
JULIE KOPPELMAN – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes May 5, 2015
Present: Maidie Grudem, Tracy Boehm, Mandy Nystrom, Amber Nerby, Tawnya Follingstad, Kriste Briest, Jon Erickson, Marisa Thomas, Bethany Posl, Jolien Schwan, Andrea Metcalf, Nicole Rude, Laura Hjelseth, Julie Koppelman, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of April minutes. Maidie Grudem made motion to pass meeting minutes and Andrea Metcalf seconded that motion, April 2015 meeting minutes have been approved.
SPECIAL GUEST/JASON MARKUSEN, LEGACY ELEMENTARY PRINCIPAL
Mr. Markusen shared his past experience. His plan is to build leadership in staff and students. He is very excited and has great ideas for Legacy. Point of contact will be Nicole Rude in regards to Legacy PTO.
PRESIDENT’S REPORT/ERICA JOHNSON
School play went very well. The gym was packed. May want to look into having future plays at Liberty or Sheyenne High School’s auditorium. Better sound. No additional cost just need to book date far in advance.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $12,372.04. We had $7451.32 in deposits (3) and $3849.96 (5) in expenses leaving us with a balance of $15,973.40. Do have enough to cover all expected expenses, including $1,000 to Legacy PTO. Teacher requests will be put on hold until we have more finalized numbers.
COMMUNICATION DIRCETOR’S REPORT/TANYA THOMPSON
Last Day of School festivities are on as planned. Will have 6 games. Will need volunteers to help supervise starting at 9:15, 2 hour time slots…watch for a doodle poll to come out.
PRINCIPAL’S REPORT/CAROL ZENT
Be sure to check out newsletter…lots and lot of information to reference there. Talent show sign-up sheet is in office. May 8th Aurora’s new principal will be in the building for a quick visit.
COMMITTEE REPORTS
Yearbook Committee/Stephanie Dosemann and Michelle Angus: had 393 orders. Will be here the Friday before the end of school.
Staff Appreciation/Erica Johnson: going well. Different thing done each day for the staff. Muffin and juice for Wed, treats for Thursday and snacks by parents for Friday. Big thank you to all the parents who volunteered to make treats for our teachers. Teachers loved Tracy’s gift card tree and provided PTO with a thank you poster.
School Supplies/Tawnya Follingstad: website is open for orders and is very easy to navigate. Both Aurora and Legacy students are welcome to order and pick up at registration.
UNFINISHED BUSINESS
5th Grade Farewell – May 27th at 6:30. Will serve cupcakes and juice. Presidential Academic Awards to be presented and 5th graders will perform a song. May look into combining with school play.
NEW BUSINESS
Officer and Committee Chair Elections for 2015-2016 – the following positions were voted on and approved:
Communication Director: Jolien Schwan
Secretary: Tracy Boehm
Treasurer: Julie Koppelman
Spirit Wear/Clothing: Michelle Johnson and Melinda Moffett
Fundraiser: Julie Koppelman (looking for a co-chair)
Book Fair: Laura Hjelseth (looking for a co-chair)
Flu Shot Clinic: Allison Fuchs and Shanda Gustafson
Teacher Appreciation Week (spring)/American Education Week (fall): Andrea Metcalf (looking for a co-chair)
Conferences Meals: Tawnya Follingstad and Tracy Boehm
School Supplies: Tawnya Follingstad
Special Events: Michelle Angus, Michelle Johnson and Melinda Moffett
Box Tops and Labels: Amber Nerby and Mandy Nystrom
Yearbook: Stephanie Dosemann
ANNOUNCEMENTS
Next PTO meeting Tuesday, June 2nd – 7pm at Spitfire Grill.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes April 7, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Tracy Boehm, Michelle Angus, Mandy Nystrom, Amber Nerby, Julie Koppelman, Andrea Metcalf, Marisa Thomas, Nikki Kotzbacher, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
SPECIAL GUEST/TIM WEISZ, GREAT AMERICAN OPPORTUNITIES
Tim shared the new product/cookie selection catalogs. With last year’s profit over $15,000 he hoped to be able to work with Aurora again this coming fall. If so, he would like to have samples at Back to School Night. After some discussion is was decided Great American Opportunities would be the company for our fall fundraiser.
MEETING MINUTES
Erica asked for approval of March minutes. Kriste Briest made motion to pass meeting minutes and Laura Hjelseth seconded that motion, March 2015 meeting minutes have been approved.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $16,642.95. We had $3686.34 in deposits (8) and $7957.25 (9) in expenses leaving us with a balance of $12,372.04.
COMMUNICATION DIRCETOR’S REPORT/TANYA THOMPSON
Detroit Mt. was very impressed by our 5th graders and by all the hand written thank you notes they sent!
Fundraiser – all students who sold 25+ items for the fundraiser will get VIP bracelets for the end of year Games Galore event. 22 kids
School Supplies – using School Tool Box this year. Order forms will go out shortly. All ordering can be done on-line.
New Principal of Legacy, Jason Markison, will be at May PTO meeting
PTO Today Contest – Tanya entered us in and won 250 tubes of Tom’s Toothpaste.
School’s Alive, Sanford – contacted PTO about setting up event at our school for the fall. Requested prepayment of $400. Tracy Boehm made a motion to approve payment and Michelle Angus seconded that motion, motion approved.
PRINCIPAL’S REPORT/CAROL ZENT
Teacher requests for Legacy can be turned into Aurora and will be shared with that principal.
Upcoming Field Trips – 4th grade is May 21st with Bonanza Ville May 27th, 1st grade is May 27th, 2nd grade is still undetermined.
With a heavy heart Mrs. Zent announced that she will be leaving Aurora at the end of the year. She will be the new principal in Horace.
COMMITTEE REPORTS
School Play/Erica Johnson: going well, using volunteer calendar, may need extra parent support April 20-24. Nikko asked to have supper provided to cast opening night. We had budgeted $2000 as payment to Nikko. Previous years $2100-$2400. This year the student cast numbers doubled (nearly 50 TY). With all the extra work that accompanies the extra kids Erica made a motion to pay Nikko $2500 with which he would pay his assistants, pay for supplies and any other expense associated with his production. Michelle Angus seconded that motion. Motion approved.
Box Top Committee/ Michelle Lemar: So far this year we have earned $2184. 5410 Box Tops away from our goal of $2725. Our lifetime money raised is $13,534! We have dropped from 4th to 6th place with our surrounding schools. Labels for Education account has 6231 points. My Coke Rewards has redone their program and no longer requires school coordinators. Individuals donate their points to the school and then Coke sends a check once a designated amount is reached.
Book Fair/ Laura Hjelseth and Kriste Briest: 3 night event this time. Great response to extra night. $8000 sold, highest ever! Earned over $5000 in Scholastic dollars…used to purchase new books for school and classrooms and then headphones for computer labs. Big Thank You to Laura and Kriste for ALL of their hard work!!!
Yearbook Committee/Stephanie Dosmann and Michelle Angus: all most complete.
UNFINISHED BUSINESS
Teacher Appreciation Days (May): will recognize all staff. LY gave $5 gift card at Panera and then daily treats in teacher’s lounge. Budgeted $500, Erica made a motion to spend $1000 doing $10 gift cards and daily treats. Christina Underwood seconded that motion. Motion approved.
NEW BUSINESS
5th Grade Farewell: May 27th at 6:30. Serving cupcakes and punch.
2015-2016 Board and Committee Positions. Info sheets were handed out, positions need to be elected in May.
Christina Underwood will be moving at the end of May, before the end of her term. Julie Koppelman was nominated to finish out Christina’s term and then take over as Treasurer for the 2015-2016 school year. Vote was taken and was unanimous, pending a full back ground check Julie will be the new Treasurer.
ANNOUNCEMENTS
Next PTO meeting Tuesday, May 5th at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes March 3, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Jolien Schwan, Tracy Boehm, Michelle Angus, Deb Boyer, Erica Johnson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of February minutes. Kriste Briest made motion to pass meeting minutes and Jolien Schwan seconded that motion, February 2015 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Ski Trip: had been rescheduled for March 2nd. Mr. Adamson and Mrs. Mercil said everyone had a great time…all feedback has been positive.
School Play: Parent Meeting March 11th at 7:30 – sign-up sheet for 5 minute auditions will be there. Monday March 16th auditions will start after school
School Supplies: 10% discount has been locked in – order forms will go out in early May. This service will be available for both Aurora and Legacy.
Congratulations to Mrs. Boyer! She won ND Counselor of the Year and WFPS Kaleidoscope Award…she even brought in the kaleidoscope hand made by Dr. Flowers…very cool!
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $17,014.26. We had $1211.46 in deposits and $1582.77 in expenses leaving us with a balance of $16,642.95.
PRINCIPAL’S REPORT/CAROL ZENT
Deb Boyer shared information about “Kind Campaign”. For 5th and 6th grade girls. Will be May 12th - 2:15-5. Will watch a film and do different building relationship type exercises. Grant money will be used to pay for expenses but she is asking PTO for $50 to use towards prizes. Each school attending will be asking their PTO for the same. PTO will give her a gift - $50 GC to Bakers to show our appreciation.
COMMITTEE REPORTS
Box Top Committee/ Michelle Lemar: February contest was fabulous! We collected another 6,865 in Box Tops. 1st was Mrs. Condley’s class with 1555…they won the popcorn party! 2nd was Mrs. Johnson with 847 and 3rd was Mrs. Stormon with 555. The Most Improved Award went to Mrs. Condley’s class. 2nd, 3rd and Most Improved all got treats on their desks for a surprise in the morning.
Conferences Meals/Tracy Boehm: full on desserts sign up…THANK YOU to all who will be making/bringing those for our teachers. Taco Bar on Monday and Salad Bar on Tuesday.
Book Fair/ Laura Hjelseth and Kriste Briest: Thursday 3-7 book fair is open to public. Treats will be served and a scavenger hunt will take place. Still looking for volunteers…most helped needed on Tuesday.
Yearbook Committee/Stephanie Dosmann and Michelle Angus: yearbooks $17/each looking into offering class composite.
NEW BUSINESS
Appreciation Days: Last year we grouped all (paras, administration, and staff) into the one week. Did $5 Panera GC for teachers and treats in lounge each of the 5 days. Teachers really seemed to like that. Will discuss more at next meeting
ANNOUNCEMENTS
Next PTO meeting Tuesday, April 7th at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – February 3, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Tawnya Follingstad, Maidie Grudem, Sheri Backman, Michelle Angus, Stephanie Dosmann, Jon Erickson, Diane Bjornson, Elizabeth Anderson, Ashley Shannon, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of the January minutes. Jon Erickson made motion to pass meeting minutes and Laura Hjelseth seconded that motion, January 2014 meeting minutes have been approved.
SPECIAL GUEST – Mrs. Bjornson
Battle of the Books has 80 kids participating (50 from 3rd grade and 30 from 4th and 5th). Competition for 3rd grade will be March 3rd and 4th/5th grade will be held at end of March. This year there is a District Competition to be held April 9th at Freedom…top 2 teams from each school advance. She is asking PTO for $400 to cover t-shirts for the 4th/5th graders, prizes for top 2 teams in 3rd grade and then top 2 teams in 4th/5th grade. Michelle Angus made a motion to approve spending $400 on Battle of the Books and Sheri Backman seconded that motion…motion approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Movie Night: Huge success! The gym was full, great feedback, we made just over $300.
Carol had surgery. Erica asked for approval to get her a gift for her return. $50 was the approved amount.
Childcare: our current PTO childcare provider got a full time job out of town so Amy Matzke, Mrs. Chaney’s student teacher, will be finishing out the year with us.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Top priority is to recruit members to PTO…with 3 of the 4 current board members going to Legacy next year. In need of Vice President, could be co-chaired. Lots of information will be shared via Facebook/email/newsletters in coming weeks. Talked about doing insert at conference time…maybe some sort of contest.
Communication Director: this position was newly created this year and has worked out well. If it is decided to continue it will need to be written into bylaws.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $12,934.90. We had $6156.56 in deposits (5) and $2077.20 in expenses (11) leaving us with a balance of $17,014.26.
COMMITTEE REPORTS
School Supplies/Tawnya Follingstad and Michelle Lemar: received a quote from School Tool Box to provide supplies for back to school. Pay for what you get not an average. Everything comes boxed and labeled for each student…no ordering, picking up from Wal-Mart, sorting, bagging, double checking. Parents have option to send to school and pick up at registration or send to home/pay shipping and customize order. PTO does this as a service not to raise money. LY 145 students participated…will be contacting Osgood PTO to include incoming 1st graders. Erica asked for approval to go with School Tool Box. Tawnya Follingstad made a motion and Bethany Posl seconded…motion approved.
Yearbook Committee/Stephanie Dosmann and Michelle Angus: Mrs. Puetz will run a contest for cover, possibly back page as well. Pick up yearbooks to save shipping, May 22nd.
Conference Meals/Tracy B.: Conference meals…Monday taco bar and Tuesday salad bar. Will do a doodle poll for dessert volunteers.
Book Fair/Laura Hjelseth and Kriste Briest: Under the Sea, held March 9th and 10th, will do doodle poll for volunteers.
Box Top Committee/ Michelle Lemar: February contest!! Class with most collected will win popcorn party!! Aurora ranks 4th in the FM area for Box Top dollars and 8th in the state.
UNFINISHED BUSINESS
5th Grade Ski Trip – Thursday, February 26th: form and money needed by this Friday.
School Play – Friday April 24th at 7pm: parents will need to sign up children interested in participating. Parent meeting Wednesday, March 11th. Auditions start Monday, March 16th.
NEW BUSINESS
None at this time.
ANNOUNCEMENTS
Next PTO meeting Tuesday, March 3rd at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
________________________________________________________________________________________
Aurora PTO Meeting Minutes – January 6, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Jolien Schwan, Tracy Boehm, Michelle Angus, Stephanie Dosmann, Jessica Hanson, Heather Tiedeman, Moriah Loos, Andrea Chaney, Nikko Raymo, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of the December minutes. Michelle Angus made motion to pass meeting minutes and Tracy Boehm seconded that motion, December 2014 meeting minutes have been approved.
SPECIAL GUEST
Nikko Raymo, Director of this year’s school play, joined us to share some details for the school play. He was very thankful to have worked with Aurora the past couple years and said this experience has helped him get a full time acting job in Minneapolis. He is writing this year’s play: Lost and Found. Parent meeting March 11th, Auditions March 16th and rehearsals start March 19th. The play will be for grades 3-5 with a budget of $1600. Play is scheduled for April 24th.
PRESIDENT’S REPORT/ERICA JOHNSON
The popcorn machine is here! Thanks to Mrs. Zent…we all got a taste test. YUM!
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $16,147.70. We had $1143.35 in deposits and $4356.15 in expenses leaving us with a balance of $12,934.90. Christina presented the 2014-2015 budget. Erica asked for an approval of this budget. Jolien Schwan made the motion to pass it and Laura Hjelseth seconded that motion. The budget has been approved.
PRINCIPAL’S REPORT/CAROL ZENT
Carol said that the afterschool clubs were received well. All clubs are full. Thank you to the PTO for handling the money side of them.
COMMITTEE REPORTS
Box Top Committee/ Michelle Lemar: Mailed in Box Tops as we had many that would have expired in December…another $120.60 for our school. In the FM area our school ranks #4 for amount collected so far this year. Watch for a Box Top collection contest for February…Class with most collected will win a popcorn party and the class with the most improved collection will also get a surprise.
Yearbook Committee/Stephanie Dosmann and Michelle Angus: Mrs. Puetz is interested in having her students help with the cover if needed. Yearbook estimate $15/book. Envelopes to go out in April.
UNFINISHED BUSINESS
Volunteer Opportunities: Still looking for Vice President…we are in desperate need. This person will be president next year. 3 of the 4 Board members will be moving to the new school next year so we would really like to find an interested candidate. It would be possible to CO-chair. Contact Erica with any questions.
Movie Night – Friday, January 30th: Michelle Angus and Michelle Lemar have concession items taken care of. Looking into having 5th grade teachers/students run concessions.
5th Grade Ski Trip – Thursday, February 26th: waivers will be sent home shortly as they have to be filled out in advance.
NEW BUSINESS
None at this time.
ANNOUNCEMENTS
Next PTO meeting Tuesday, February 3rd at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – December 2nd, 2014
Present: Sheri Backman, Laura Hjelseth, Maidie Grudem, Kriste Briest, Bethany Posl, Jolien Schwan, Jeremy Hanson, Mark Adamson, John Braun, Lisa Mercil, Jen Geiszler, Hanna Puetz, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked if anybody had read meeting minutes from November 2014 and asked for approval of those. Kriste Briest made motion to pass meeting minutes and Christina Underwood seconded that motion, November 2014 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
American Education Week went very well. A big thank you to Jen Karppinen and Tracy Boehm for all their hard work getting all the teacher gifts together and delivered. PTO received many thank you notes in appreciation for our efforts.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $37,744.49. We had 4 deposits and 7 expenses (Great American Fundraiser being one of them) leaving us with a balance of $16,147.70.
PRINCIPAL’S REPORT/CAROL ZENT
Carol had nothing specific on her list but would just comment on topics as needed.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: The fundraiser is done! We had a total profit of $15,817.55…which was up just over $700 from LY. We have already received our 2% back from Great American which they rounded up to $800. That money will be used towards Games Galore for the end of year party...which has been booked. Thank you, thank you to Tanya and everything she has done to make this such a huge success for our school!!!
Book Fair Committee/Kriste Briest and Laura Hjelseth: We are looking for parent volunteers to read to students Thursday, December 18th – 1 hour blocks – 8:20 to 11:40…a doodle poll will be out shortly. This is usually done during the book fair but not enough volunteers were available.
Box Top Committee/ Michelle Lemar: Both our Box Tops and Labels for Educations have been received and credited to our accounts. The check from Box Tops will be mailed early December. A big congratulations to Mr. Regner’s class for winning the October Contest with 1,054 Box Tops collected (#2 was Mrs. Thorstad with 921 and #3 was Mrs. Stormon with 890) Keep an eye out for another contest coming soon!
UNFINISHED BUSINESS
Volunteer Opportunities: Looking for Vice President…we are in desperate need. This person will be president next year. 3 of the 4 Board members will be moving to the new school next year so we would really like to find an interested candidate. It would be possible to CO-chair. Contact Erica with any questions.
NEW BUSINESS
T-Shirt Sale: we will not be doing business with the company used at the beginning of the school year. We have proposals from other companies willing to work with us. Instead of placing individual orders PTO will place one big order and sell the shirts at different events. Benefits are having on hand, getting to see sizes and no waiting.
After School Clubs: Mrs. Zent has many interested teachers willing to head up some classes. Computer Class, Art Club, Spanish Class and Lego Club. Classes are to start after Christmas. Would incorporate grades 1-5, 1 hour classes would run 2:45 to 3:45, 15-20 students per class, $20 for 8 classes. Looking to PTO to handle the money portion (collect fees and coach payment of $180/session) and then cover costs for additional supplies. Christina Underwood made a motion for PTO to pay for supplies and Maidie Grudem seconded that motion. Motion approved. Mr. Braun, who would be heading up the Lego Club, has already secured $1500 in donations/sponsorships/company match money to get that program running.
Movie Night: Friday, January 30th PTO will sponsor our first ever movie night! Doors are to open at 7 with the Despicable Me 2 starting shortly after (Public performance rights have been purchased by PTO). Wear your PJ’s, bring blankets, pillows and lawn chairs. The movie will be free and concessions will be available (candy, popcorn, water and Gatorade will be sold for $1 each – Michelle Angus and Michelle Lemar will head the concessions committee). It was discussed to maybe have 5th grade teachers and students work concessions as this money will be used to fund their ski trip. A proposal was made to have PTO purchase a popcorn maker for the school with a cap being at $2500. Jolien Schwan made that motion and Kriste Briest seconded it. Motion approved.
5th Grade Ski Trip: February 26th at Detroit Mt…less travel, more ski time. 105 students, 12 chaperons, $18/person plus 2 buses at $646 each the total for the trip will be $3307.01. No outside food/drink is allowed so each student will need to pay $5 for lunch. All forms will be going home before the trip to make sure all necessary information is provided.
School Play: Niko is working on a calendar for the play…looks to start things early March and wrap things up with the play itself at the beginning of May. Looking into ways to incorporate all grades if possible.
ANNOUNCEMENTS
Next PTO meeting Tuesday, January 6th at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – November 4th, 2014
Present: Jen Karppinen, Sheri Backman, Laura Hjebeth, Tawnya Follingstad, Maidie Grudem, Kriste Briest, Bethany Posl, Tracy Boehm, Jon Erickson, Melissa Rademaker, Robin Johnson, Kara Stormon, Melissa Engelhart, Annie Condley, Hanna Puetz, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked if anybody had read meeting minutes from October 2014 and asked for approval of those. Maidie Grudem made motion to pass meeting minutes and Kriste Briest seconded that motion, October 2014 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Conferences: Thank you to Tracy Boehm for putting together fabulous meals for the teachers.
Book Fair: Very nicely done. Thank you Kriste Briest and Laura Hjebeth for all their hard work.
Flu Shot Clinic: 179 people participated. PTO earns $1 for every person = $179. Attendance down a bit…maybe look into different hours (open later) and also earlier date.
Milk & Juice: PTO was able to provide that for 23 kids for 1st semester, just over $700.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $2138.31. We had 6 deposits and 5 expenses leaving us with a balance of $37,744.49. Great American still needs to be paid so our balance will be less. A budget is being worked on.
PRINCIPAL’S REPORT/CAROL ZENT
Picture retakes are Friday, Nov 7th.
4th grade program is coming up.
NDSA, science testing for 4th grade will be tomorrow, Wednesday.
Pumpkins decorated and on display in library are AMAZING this year!! Pictures were taken.
Penny Drive did very well. 2 winners: one for heaviest and one for most money. Winners will get pizza with Mrs. Zent.
Fill the Dome is coming up.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: This year we made $15,774.49 which is up from last year. Instead of students earning prizes we opted for 2% cash back ($785 this year) which will be used for the end of year celebration. Rumor is monkeys for next year. Pick up is scheduled for Thursday, Nov 6th from 3-6. Volunteers still needed, check doodle poll.
Book Fair Committee/Kriste Briest and Laura Hjebeth: No totals yet. Thank you to all the volunteers and the PTO Board for all their help.
Box Top Committee/ Michelle Lemar: October contest numbers are in. We collected 10,966 box tops in 1 month= $1096. Huge thank you to all the teachers, parents and students for getting behind this!! Label for Education labels sent in as October was double point month. We were able to order 24 playground balls and 12 footballs for kids at recess. A flyer is in the process of being made to share all the “Collectibles” we do for the school.
UNFINISHED BUSINESS
Volunteer Opportunities: Looking for Vice President. This person will be president next year. 3 of the 4 Board members will be moving to the new school next year so we would really like to find an interested candidate. It would be possible to CO-chair. Contact Erica with any questions.
NEW BUSINESS
Mrs. Puetz proposed an idea for an after school Art Club. Would need PTO to sponsor hourly pay and supplies. Looking at a 1st-3rd grade level and a 4th-5th grade level. PTO was definitely interested and asked for a proposed budget for more definite numbers. Mrs. Puetz will provide that at December meeting.
American Education Week – November 16-22/Jen Karppinen and Tracy Boehm: provide 3 days of treats in lounge…trail mix, water with crystal lite packets, mini kit kat bars. Erica asked for a motion to approve the idea to also provide each teacher with a $20 gift card to spend towards their classroom. Tawnya Follingstad made the motion to approve the purchase of gift cards, Christina Underwood seconded the motion, motion approved.
Movie Night Winter Event/Fundraiser: parents approached PTO asking if there would be funding for 5th grade ski trip. Andes Tower Hills will do special pricing for us at $5/person. Add in bussing, estimate of $3000 needed. Will look into ski place in DL for possible price match. Possibility of hosting movie night to help with funding. Update will be discussed at December meeting.
Aurora PTO will set aside $1000 for PTO at the new Legacy Elementary School to open next year.
ANNOUNCEMENTS
Fundraiser Pick Up is Thursday, November 6th from 3-6.
Next PTO meeting Tuesday, December 2nd at 7pm. Free child care provided.
Volunteer forms are available for parents looking to volunteer.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – October 7th, 2014
Present: Jen Karppinen, Sheri Backman, Laura Hjebeth, Tawnya Follingstad, Maidie Grudem, Kriste Briest, Bethany Posl, Tracy Boehm, Jolien Schwan, Kelsie Fletcher, Katie Stone, Angie Saxlund, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked if everybody had read meeting minutes from September 2014 and asked for approval of those. Tanya Thompson made motion to pass meeting minutes and Jen Karppinen seconded that motion, September 2014 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Schools Alive was a huge success. 587 tally marks! Thank you to all families who were able to attend. If we were to have again, possibly have a committee chair from PTO to help.
Spirit Wear – 45 items were ordered.
Mrs. Puetz would like to put together an after school art club/class. She is working on the details and will get back to us in November.
A staff survey was sent out in preparation for Teacher Appreciation. Could also be used at holiday.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Tanya shared that other businesses have approached us in regards to year books. It was decided to continue with Scherlings at this time. Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $1036.62. We had 3 deposits and 4 expenses leaving us with a balance of $2138.31.
PRINCIPAL’S REPORT/CAROL ZENT
Playground equipment is ordered and should be installed shortly.
School pictures are on the 10th of October, Mustang Day is on Oct. 15th…show your support with orange and blue.
Book fair going on during conferences. Librarian will do a walk through with kids.
Student Council, called STAR Leaders is for 3rd, 4th, and 5th graders. Classes vote on their representatives.
Thank you to PTO for helping to support 3rd and 4th grade field trips and providing milk and juice money for those students in need.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: Fundraiser is complete. Numbers look good. Seemed to be a lot of confusion with how to earn penguins. Each teacher had a supply of penguins in room which helped. Need to look at pep rally and do differently in future.
Book Fair Committee/Kriste Briest and Laura Hjebeth: book fair is held the 2 nights of conferences, October 13th and 14th. Theme is Sir Read A Lot. Thank you to those who have signed up to volunteer…still looking for a few more.
Conference Meals/Tracy Boehm and Erica Johnson: Monday is going to be a pasta bar. Tuesday is going to be sandwiches. Bring your own beverage.
Box Top Committee/ Michelle Lemar: October Box Top Contest in full swing. In 4 days, we have collected 1,159 box tops. Big thank you to teachers for getting behind this.
UNFINISHED BUSINESS
Volunteer Opportunities: Looking for Vice President, School Play Coordinator, Flu Shot Clinic Coordinator. It is possible to CO-chair a committee. Contact Erica with any questions.
NEW BUSINESS
American Education Week (November 16-22) is a week to celebrate education/teachers/staff. LY teachers received games for classroom. TY PTO will provide teachers with gift cards to use for things in class. Tracy Boehm and Jen Karppinen volunteered to be in charge of this.
School Play – spring. Niko, who was involved last year, is interested in directing this year. Play usual involves 3rd, 4th and 5th grade. Willing to do something for the younger grades as well. Working on retelling of Ugly Duckling.
ANNOUNCEMENTS
Flu Shot Clinic: Wednesday, October 22nd from 3-6pm at Aurora. Walk in or sign up.
Next PTO meeting Tuesday, November 1st at 7pm. Free child care provided.
Volunteer forms are available for parents looking to volunteer.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – September 2nd, 2014
Present: Jen Karpppinen, Trish Sorenson, Melanie Harrison, Sheri Backman, Laura Hjebeth, Tawnya Follingstad, Stephanie Dosmann, Jennifer Lyon, Maidie Grudem, Brandie Sorenson, Aruna Hagen, Jennifer Kraft, Lindsey Ohlson, Shephannie Stiel, Kriste Briest, Jennifer Raan, Andy Strom, Pralap Kotala, Bethany Posl, Jon Erickson, Mike Metcalf, Tracy Boehm, Susan Duffy, Michelle Angus, Jeremy Hanson, Ali Clemenson, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
This meeting is the first of the year, no previous minutes.
PRESIDENT’S REPORT/ERICA JOHNSON
At registration PTO handed out school supplies bags that had been ordered by parents in the spring. Many parents commented on what a great service this is. We will be organizing this a bit differently in the future.
Back To School Night – Tim, from Great American Fundraising, was there handing out samples.
Funds left over from last year allowed us to grant teachers some requested items.
Free Child Care provided at all our PTO meetings – new provider this year is Samantha Stensvold. She was a para, is currently student teaching and will graduate in December.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $976.36. We had 3 deposits and 1 expense leaving us with a balance of $1036.62. Previous year’s budget was handed out. A new budget will be made once the fundraiser is complete. Jen Karppinen made a motion to pass monthly report, Brandie Sorenson seconded that motion. August 2014 Treasure’s report has been approved.
PRINCIPAL’S REPORT/CAROL ZENT
Welcome to Aurora...all 550 students and their parents!
New assessment test called Stars, will be done 3 times a year, easier to read. Progress reports will be available at conferences.
Weekly newsletter sent out by email, also available on Aurora website.
Drop off/pick up procedures were in newsletter, please do not use bus loops during those times.
Wake Up and Walk starts at 7:45. Students can earn “Feet” for completed laps.
Playground Equipment – with PTO donation from last year and school funds a tire swing, we-saw and fly wheel spinner will be added for students.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: We will be using Great American Fundraising again this year. This is our one and only fundraiser with us earning 40% of sales with additional 2% earned and used for inflatables at end of year celebration. Kickoff is Sept 18th with a presentation to kids. Penguin (no ducks) Days will be Sept 19th, September 24th and October 1st. Last day to sell is October 1st. We will close on the 12th and delivery looks to be November 6th. Everything can be ordered on line except cookie dough.
Spirit wear Committee/Erica Johnson: Spirit wear flyer available for Aurora gear. Due September 19th. Orders can be sent to school with child or dropped off in office.
Book Fair Committee/Kriste Briest and Laura Hjebeth: book fair is held the 2 nights of conferences, October 13th and 14th. Theme for fall is medieval. Will be looking for volunteers for set-up, working during book fair and take down…watch for a doodle poll to come out.
Conference Meals/Tracy Boehm and Erica Johnson: PTO provides meals to teachers during conferences. Looking to have one meal catered and one meal potluck provided by PTO.
Box Top Committee/Jenn Kraft and Michelle Lemar: Michelle will be taking over this year.
UNFINISHED BUSINESS
Volunteer Opportunities: Erica passed out volunteer forms. Looking for President elect, Yearbook, National Education Week (Nov), Teacher Appreciation (May), Family Night (fall and spring) and Spirit wear. It is possible to CO-chair a committee. Contact Erica with any questions.
NEW BUSINESS
Background Check Requirements: required for new treasurer. PTO paid the cost. Wanting to add it to the bi-laws. Kristi Briest motioned to add background check to bi-laws, Maidie Grudem seconded that motion, motion passed.
Family night (fall): Looking into movie night, must buy license, no charge to come, PTO to host concessions, would need volunteers to work. Ali Clemenson is working with Elaine Richards at Sanford to host Schools Alive-Energize (family fit night). It would be October 2nd from 5-7. Would need volunteers and possibly donations/money for food.
ANNOUNCEMENTS
Flu Shot Clinic: Wednesday, October 22nd from 3-6pm at Aurora (shot and mist available)
Next PTO meeting Tuesday, October 7th at 7pm
Volunteer forms are available for parents looking to volunteer.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
PTO MEETING MINUTES 2014-2015
Aurora PTO Meeting Minutes June 2, 2015
Present: Tracy Boehm, Tawnya Follingstad, Kriste Briest, Jolien Schwan, Chuck Schwan, Laura Hjelseth, Erica Johnson, Tanya Thompson, Julie Koppelman and Michelle Lemar.
MEETING MINUTES
Erica asked for approval of May minutes. Tracy made motion to pass meeting minutes and Laura seconded that motion, May 2015 meeting minutes have been approved.
The following positions for board members for the 2015-2016 school year had/have been voted on and approved:
President: Chuck Schwan
Vice President: Tracy Boehm
Communications Director: Jolien Schwan
Treasurer: Julie Koppelman
Secretary: Laura Hjelseth
$1816.03 is the amount that was approved to spend on teachers requests. PTO will also be providing new teachers at Aurora $100/each (7 new teachers) to get them going.
We all had a great time at Spitfire! Great people talking about a great year…planning an even better one next year!!
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
JULIE KOPPELMAN – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes May 5, 2015
Present: Maidie Grudem, Tracy Boehm, Mandy Nystrom, Amber Nerby, Tawnya Follingstad, Kriste Briest, Jon Erickson, Marisa Thomas, Bethany Posl, Jolien Schwan, Andrea Metcalf, Nicole Rude, Laura Hjelseth, Julie Koppelman, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of April minutes. Maidie Grudem made motion to pass meeting minutes and Andrea Metcalf seconded that motion, April 2015 meeting minutes have been approved.
SPECIAL GUEST/JASON MARKUSEN, LEGACY ELEMENTARY PRINCIPAL
Mr. Markusen shared his past experience. His plan is to build leadership in staff and students. He is very excited and has great ideas for Legacy. Point of contact will be Nicole Rude in regards to Legacy PTO.
PRESIDENT’S REPORT/ERICA JOHNSON
School play went very well. The gym was packed. May want to look into having future plays at Liberty or Sheyenne High School’s auditorium. Better sound. No additional cost just need to book date far in advance.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $12,372.04. We had $7451.32 in deposits (3) and $3849.96 (5) in expenses leaving us with a balance of $15,973.40. Do have enough to cover all expected expenses, including $1,000 to Legacy PTO. Teacher requests will be put on hold until we have more finalized numbers.
COMMUNICATION DIRCETOR’S REPORT/TANYA THOMPSON
Last Day of School festivities are on as planned. Will have 6 games. Will need volunteers to help supervise starting at 9:15, 2 hour time slots…watch for a doodle poll to come out.
PRINCIPAL’S REPORT/CAROL ZENT
Be sure to check out newsletter…lots and lot of information to reference there. Talent show sign-up sheet is in office. May 8th Aurora’s new principal will be in the building for a quick visit.
COMMITTEE REPORTS
Yearbook Committee/Stephanie Dosemann and Michelle Angus: had 393 orders. Will be here the Friday before the end of school.
Staff Appreciation/Erica Johnson: going well. Different thing done each day for the staff. Muffin and juice for Wed, treats for Thursday and snacks by parents for Friday. Big thank you to all the parents who volunteered to make treats for our teachers. Teachers loved Tracy’s gift card tree and provided PTO with a thank you poster.
School Supplies/Tawnya Follingstad: website is open for orders and is very easy to navigate. Both Aurora and Legacy students are welcome to order and pick up at registration.
UNFINISHED BUSINESS
5th Grade Farewell – May 27th at 6:30. Will serve cupcakes and juice. Presidential Academic Awards to be presented and 5th graders will perform a song. May look into combining with school play.
NEW BUSINESS
Officer and Committee Chair Elections for 2015-2016 – the following positions were voted on and approved:
Communication Director: Jolien Schwan
Secretary: Tracy Boehm
Treasurer: Julie Koppelman
Spirit Wear/Clothing: Michelle Johnson and Melinda Moffett
Fundraiser: Julie Koppelman (looking for a co-chair)
Book Fair: Laura Hjelseth (looking for a co-chair)
Flu Shot Clinic: Allison Fuchs and Shanda Gustafson
Teacher Appreciation Week (spring)/American Education Week (fall): Andrea Metcalf (looking for a co-chair)
Conferences Meals: Tawnya Follingstad and Tracy Boehm
School Supplies: Tawnya Follingstad
Special Events: Michelle Angus, Michelle Johnson and Melinda Moffett
Box Tops and Labels: Amber Nerby and Mandy Nystrom
Yearbook: Stephanie Dosemann
ANNOUNCEMENTS
Next PTO meeting Tuesday, June 2nd – 7pm at Spitfire Grill.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes April 7, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Tracy Boehm, Michelle Angus, Mandy Nystrom, Amber Nerby, Julie Koppelman, Andrea Metcalf, Marisa Thomas, Nikki Kotzbacher, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
SPECIAL GUEST/TIM WEISZ, GREAT AMERICAN OPPORTUNITIES
Tim shared the new product/cookie selection catalogs. With last year’s profit over $15,000 he hoped to be able to work with Aurora again this coming fall. If so, he would like to have samples at Back to School Night. After some discussion is was decided Great American Opportunities would be the company for our fall fundraiser.
MEETING MINUTES
Erica asked for approval of March minutes. Kriste Briest made motion to pass meeting minutes and Laura Hjelseth seconded that motion, March 2015 meeting minutes have been approved.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $16,642.95. We had $3686.34 in deposits (8) and $7957.25 (9) in expenses leaving us with a balance of $12,372.04.
COMMUNICATION DIRCETOR’S REPORT/TANYA THOMPSON
Detroit Mt. was very impressed by our 5th graders and by all the hand written thank you notes they sent!
Fundraiser – all students who sold 25+ items for the fundraiser will get VIP bracelets for the end of year Games Galore event. 22 kids
School Supplies – using School Tool Box this year. Order forms will go out shortly. All ordering can be done on-line.
New Principal of Legacy, Jason Markison, will be at May PTO meeting
PTO Today Contest – Tanya entered us in and won 250 tubes of Tom’s Toothpaste.
School’s Alive, Sanford – contacted PTO about setting up event at our school for the fall. Requested prepayment of $400. Tracy Boehm made a motion to approve payment and Michelle Angus seconded that motion, motion approved.
PRINCIPAL’S REPORT/CAROL ZENT
Teacher requests for Legacy can be turned into Aurora and will be shared with that principal.
Upcoming Field Trips – 4th grade is May 21st with Bonanza Ville May 27th, 1st grade is May 27th, 2nd grade is still undetermined.
With a heavy heart Mrs. Zent announced that she will be leaving Aurora at the end of the year. She will be the new principal in Horace.
COMMITTEE REPORTS
School Play/Erica Johnson: going well, using volunteer calendar, may need extra parent support April 20-24. Nikko asked to have supper provided to cast opening night. We had budgeted $2000 as payment to Nikko. Previous years $2100-$2400. This year the student cast numbers doubled (nearly 50 TY). With all the extra work that accompanies the extra kids Erica made a motion to pay Nikko $2500 with which he would pay his assistants, pay for supplies and any other expense associated with his production. Michelle Angus seconded that motion. Motion approved.
Box Top Committee/ Michelle Lemar: So far this year we have earned $2184. 5410 Box Tops away from our goal of $2725. Our lifetime money raised is $13,534! We have dropped from 4th to 6th place with our surrounding schools. Labels for Education account has 6231 points. My Coke Rewards has redone their program and no longer requires school coordinators. Individuals donate their points to the school and then Coke sends a check once a designated amount is reached.
Book Fair/ Laura Hjelseth and Kriste Briest: 3 night event this time. Great response to extra night. $8000 sold, highest ever! Earned over $5000 in Scholastic dollars…used to purchase new books for school and classrooms and then headphones for computer labs. Big Thank You to Laura and Kriste for ALL of their hard work!!!
Yearbook Committee/Stephanie Dosmann and Michelle Angus: all most complete.
UNFINISHED BUSINESS
Teacher Appreciation Days (May): will recognize all staff. LY gave $5 gift card at Panera and then daily treats in teacher’s lounge. Budgeted $500, Erica made a motion to spend $1000 doing $10 gift cards and daily treats. Christina Underwood seconded that motion. Motion approved.
NEW BUSINESS
5th Grade Farewell: May 27th at 6:30. Serving cupcakes and punch.
2015-2016 Board and Committee Positions. Info sheets were handed out, positions need to be elected in May.
Christina Underwood will be moving at the end of May, before the end of her term. Julie Koppelman was nominated to finish out Christina’s term and then take over as Treasurer for the 2015-2016 school year. Vote was taken and was unanimous, pending a full back ground check Julie will be the new Treasurer.
ANNOUNCEMENTS
Next PTO meeting Tuesday, May 5th at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes March 3, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Jolien Schwan, Tracy Boehm, Michelle Angus, Deb Boyer, Erica Johnson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of February minutes. Kriste Briest made motion to pass meeting minutes and Jolien Schwan seconded that motion, February 2015 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Ski Trip: had been rescheduled for March 2nd. Mr. Adamson and Mrs. Mercil said everyone had a great time…all feedback has been positive.
School Play: Parent Meeting March 11th at 7:30 – sign-up sheet for 5 minute auditions will be there. Monday March 16th auditions will start after school
School Supplies: 10% discount has been locked in – order forms will go out in early May. This service will be available for both Aurora and Legacy.
Congratulations to Mrs. Boyer! She won ND Counselor of the Year and WFPS Kaleidoscope Award…she even brought in the kaleidoscope hand made by Dr. Flowers…very cool!
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $17,014.26. We had $1211.46 in deposits and $1582.77 in expenses leaving us with a balance of $16,642.95.
PRINCIPAL’S REPORT/CAROL ZENT
Deb Boyer shared information about “Kind Campaign”. For 5th and 6th grade girls. Will be May 12th - 2:15-5. Will watch a film and do different building relationship type exercises. Grant money will be used to pay for expenses but she is asking PTO for $50 to use towards prizes. Each school attending will be asking their PTO for the same. PTO will give her a gift - $50 GC to Bakers to show our appreciation.
COMMITTEE REPORTS
Box Top Committee/ Michelle Lemar: February contest was fabulous! We collected another 6,865 in Box Tops. 1st was Mrs. Condley’s class with 1555…they won the popcorn party! 2nd was Mrs. Johnson with 847 and 3rd was Mrs. Stormon with 555. The Most Improved Award went to Mrs. Condley’s class. 2nd, 3rd and Most Improved all got treats on their desks for a surprise in the morning.
Conferences Meals/Tracy Boehm: full on desserts sign up…THANK YOU to all who will be making/bringing those for our teachers. Taco Bar on Monday and Salad Bar on Tuesday.
Book Fair/ Laura Hjelseth and Kriste Briest: Thursday 3-7 book fair is open to public. Treats will be served and a scavenger hunt will take place. Still looking for volunteers…most helped needed on Tuesday.
Yearbook Committee/Stephanie Dosmann and Michelle Angus: yearbooks $17/each looking into offering class composite.
NEW BUSINESS
Appreciation Days: Last year we grouped all (paras, administration, and staff) into the one week. Did $5 Panera GC for teachers and treats in lounge each of the 5 days. Teachers really seemed to like that. Will discuss more at next meeting
ANNOUNCEMENTS
Next PTO meeting Tuesday, April 7th at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – February 3, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Tawnya Follingstad, Maidie Grudem, Sheri Backman, Michelle Angus, Stephanie Dosmann, Jon Erickson, Diane Bjornson, Elizabeth Anderson, Ashley Shannon, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of the January minutes. Jon Erickson made motion to pass meeting minutes and Laura Hjelseth seconded that motion, January 2014 meeting minutes have been approved.
SPECIAL GUEST – Mrs. Bjornson
Battle of the Books has 80 kids participating (50 from 3rd grade and 30 from 4th and 5th). Competition for 3rd grade will be March 3rd and 4th/5th grade will be held at end of March. This year there is a District Competition to be held April 9th at Freedom…top 2 teams from each school advance. She is asking PTO for $400 to cover t-shirts for the 4th/5th graders, prizes for top 2 teams in 3rd grade and then top 2 teams in 4th/5th grade. Michelle Angus made a motion to approve spending $400 on Battle of the Books and Sheri Backman seconded that motion…motion approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Movie Night: Huge success! The gym was full, great feedback, we made just over $300.
Carol had surgery. Erica asked for approval to get her a gift for her return. $50 was the approved amount.
Childcare: our current PTO childcare provider got a full time job out of town so Amy Matzke, Mrs. Chaney’s student teacher, will be finishing out the year with us.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Top priority is to recruit members to PTO…with 3 of the 4 current board members going to Legacy next year. In need of Vice President, could be co-chaired. Lots of information will be shared via Facebook/email/newsletters in coming weeks. Talked about doing insert at conference time…maybe some sort of contest.
Communication Director: this position was newly created this year and has worked out well. If it is decided to continue it will need to be written into bylaws.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $12,934.90. We had $6156.56 in deposits (5) and $2077.20 in expenses (11) leaving us with a balance of $17,014.26.
COMMITTEE REPORTS
School Supplies/Tawnya Follingstad and Michelle Lemar: received a quote from School Tool Box to provide supplies for back to school. Pay for what you get not an average. Everything comes boxed and labeled for each student…no ordering, picking up from Wal-Mart, sorting, bagging, double checking. Parents have option to send to school and pick up at registration or send to home/pay shipping and customize order. PTO does this as a service not to raise money. LY 145 students participated…will be contacting Osgood PTO to include incoming 1st graders. Erica asked for approval to go with School Tool Box. Tawnya Follingstad made a motion and Bethany Posl seconded…motion approved.
Yearbook Committee/Stephanie Dosmann and Michelle Angus: Mrs. Puetz will run a contest for cover, possibly back page as well. Pick up yearbooks to save shipping, May 22nd.
Conference Meals/Tracy B.: Conference meals…Monday taco bar and Tuesday salad bar. Will do a doodle poll for dessert volunteers.
Book Fair/Laura Hjelseth and Kriste Briest: Under the Sea, held March 9th and 10th, will do doodle poll for volunteers.
Box Top Committee/ Michelle Lemar: February contest!! Class with most collected will win popcorn party!! Aurora ranks 4th in the FM area for Box Top dollars and 8th in the state.
UNFINISHED BUSINESS
5th Grade Ski Trip – Thursday, February 26th: form and money needed by this Friday.
School Play – Friday April 24th at 7pm: parents will need to sign up children interested in participating. Parent meeting Wednesday, March 11th. Auditions start Monday, March 16th.
NEW BUSINESS
None at this time.
ANNOUNCEMENTS
Next PTO meeting Tuesday, March 3rd at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
________________________________________________________________________________________
Aurora PTO Meeting Minutes – January 6, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Jolien Schwan, Tracy Boehm, Michelle Angus, Stephanie Dosmann, Jessica Hanson, Heather Tiedeman, Moriah Loos, Andrea Chaney, Nikko Raymo, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of the December minutes. Michelle Angus made motion to pass meeting minutes and Tracy Boehm seconded that motion, December 2014 meeting minutes have been approved.
SPECIAL GUEST
Nikko Raymo, Director of this year’s school play, joined us to share some details for the school play. He was very thankful to have worked with Aurora the past couple years and said this experience has helped him get a full time acting job in Minneapolis. He is writing this year’s play: Lost and Found. Parent meeting March 11th, Auditions March 16th and rehearsals start March 19th. The play will be for grades 3-5 with a budget of $1600. Play is scheduled for April 24th.
PRESIDENT’S REPORT/ERICA JOHNSON
The popcorn machine is here! Thanks to Mrs. Zent…we all got a taste test. YUM!
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $16,147.70. We had $1143.35 in deposits and $4356.15 in expenses leaving us with a balance of $12,934.90. Christina presented the 2014-2015 budget. Erica asked for an approval of this budget. Jolien Schwan made the motion to pass it and Laura Hjelseth seconded that motion. The budget has been approved.
PRINCIPAL’S REPORT/CAROL ZENT
Carol said that the afterschool clubs were received well. All clubs are full. Thank you to the PTO for handling the money side of them.
COMMITTEE REPORTS
Box Top Committee/ Michelle Lemar: Mailed in Box Tops as we had many that would have expired in December…another $120.60 for our school. In the FM area our school ranks #4 for amount collected so far this year. Watch for a Box Top collection contest for February…Class with most collected will win a popcorn party and the class with the most improved collection will also get a surprise.
Yearbook Committee/Stephanie Dosmann and Michelle Angus: Mrs. Puetz is interested in having her students help with the cover if needed. Yearbook estimate $15/book. Envelopes to go out in April.
UNFINISHED BUSINESS
Volunteer Opportunities: Still looking for Vice President…we are in desperate need. This person will be president next year. 3 of the 4 Board members will be moving to the new school next year so we would really like to find an interested candidate. It would be possible to CO-chair. Contact Erica with any questions.
Movie Night – Friday, January 30th: Michelle Angus and Michelle Lemar have concession items taken care of. Looking into having 5th grade teachers/students run concessions.
5th Grade Ski Trip – Thursday, February 26th: waivers will be sent home shortly as they have to be filled out in advance.
NEW BUSINESS
None at this time.
ANNOUNCEMENTS
Next PTO meeting Tuesday, February 3rd at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – December 2nd, 2014
Present: Sheri Backman, Laura Hjelseth, Maidie Grudem, Kriste Briest, Bethany Posl, Jolien Schwan, Jeremy Hanson, Mark Adamson, John Braun, Lisa Mercil, Jen Geiszler, Hanna Puetz, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked if anybody had read meeting minutes from November 2014 and asked for approval of those. Kriste Briest made motion to pass meeting minutes and Christina Underwood seconded that motion, November 2014 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
American Education Week went very well. A big thank you to Jen Karppinen and Tracy Boehm for all their hard work getting all the teacher gifts together and delivered. PTO received many thank you notes in appreciation for our efforts.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $37,744.49. We had 4 deposits and 7 expenses (Great American Fundraiser being one of them) leaving us with a balance of $16,147.70.
PRINCIPAL’S REPORT/CAROL ZENT
Carol had nothing specific on her list but would just comment on topics as needed.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: The fundraiser is done! We had a total profit of $15,817.55…which was up just over $700 from LY. We have already received our 2% back from Great American which they rounded up to $800. That money will be used towards Games Galore for the end of year party...which has been booked. Thank you, thank you to Tanya and everything she has done to make this such a huge success for our school!!!
Book Fair Committee/Kriste Briest and Laura Hjelseth: We are looking for parent volunteers to read to students Thursday, December 18th – 1 hour blocks – 8:20 to 11:40…a doodle poll will be out shortly. This is usually done during the book fair but not enough volunteers were available.
Box Top Committee/ Michelle Lemar: Both our Box Tops and Labels for Educations have been received and credited to our accounts. The check from Box Tops will be mailed early December. A big congratulations to Mr. Regner’s class for winning the October Contest with 1,054 Box Tops collected (#2 was Mrs. Thorstad with 921 and #3 was Mrs. Stormon with 890) Keep an eye out for another contest coming soon!
UNFINISHED BUSINESS
Volunteer Opportunities: Looking for Vice President…we are in desperate need. This person will be president next year. 3 of the 4 Board members will be moving to the new school next year so we would really like to find an interested candidate. It would be possible to CO-chair. Contact Erica with any questions.
NEW BUSINESS
T-Shirt Sale: we will not be doing business with the company used at the beginning of the school year. We have proposals from other companies willing to work with us. Instead of placing individual orders PTO will place one big order and sell the shirts at different events. Benefits are having on hand, getting to see sizes and no waiting.
After School Clubs: Mrs. Zent has many interested teachers willing to head up some classes. Computer Class, Art Club, Spanish Class and Lego Club. Classes are to start after Christmas. Would incorporate grades 1-5, 1 hour classes would run 2:45 to 3:45, 15-20 students per class, $20 for 8 classes. Looking to PTO to handle the money portion (collect fees and coach payment of $180/session) and then cover costs for additional supplies. Christina Underwood made a motion for PTO to pay for supplies and Maidie Grudem seconded that motion. Motion approved. Mr. Braun, who would be heading up the Lego Club, has already secured $1500 in donations/sponsorships/company match money to get that program running.
Movie Night: Friday, January 30th PTO will sponsor our first ever movie night! Doors are to open at 7 with the Despicable Me 2 starting shortly after (Public performance rights have been purchased by PTO). Wear your PJ’s, bring blankets, pillows and lawn chairs. The movie will be free and concessions will be available (candy, popcorn, water and Gatorade will be sold for $1 each – Michelle Angus and Michelle Lemar will head the concessions committee). It was discussed to maybe have 5th grade teachers and students work concessions as this money will be used to fund their ski trip. A proposal was made to have PTO purchase a popcorn maker for the school with a cap being at $2500. Jolien Schwan made that motion and Kriste Briest seconded it. Motion approved.
5th Grade Ski Trip: February 26th at Detroit Mt…less travel, more ski time. 105 students, 12 chaperons, $18/person plus 2 buses at $646 each the total for the trip will be $3307.01. No outside food/drink is allowed so each student will need to pay $5 for lunch. All forms will be going home before the trip to make sure all necessary information is provided.
School Play: Niko is working on a calendar for the play…looks to start things early March and wrap things up with the play itself at the beginning of May. Looking into ways to incorporate all grades if possible.
ANNOUNCEMENTS
Next PTO meeting Tuesday, January 6th at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – November 4th, 2014
Present: Jen Karppinen, Sheri Backman, Laura Hjebeth, Tawnya Follingstad, Maidie Grudem, Kriste Briest, Bethany Posl, Tracy Boehm, Jon Erickson, Melissa Rademaker, Robin Johnson, Kara Stormon, Melissa Engelhart, Annie Condley, Hanna Puetz, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked if anybody had read meeting minutes from October 2014 and asked for approval of those. Maidie Grudem made motion to pass meeting minutes and Kriste Briest seconded that motion, October 2014 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Conferences: Thank you to Tracy Boehm for putting together fabulous meals for the teachers.
Book Fair: Very nicely done. Thank you Kriste Briest and Laura Hjebeth for all their hard work.
Flu Shot Clinic: 179 people participated. PTO earns $1 for every person = $179. Attendance down a bit…maybe look into different hours (open later) and also earlier date.
Milk & Juice: PTO was able to provide that for 23 kids for 1st semester, just over $700.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $2138.31. We had 6 deposits and 5 expenses leaving us with a balance of $37,744.49. Great American still needs to be paid so our balance will be less. A budget is being worked on.
PRINCIPAL’S REPORT/CAROL ZENT
Picture retakes are Friday, Nov 7th.
4th grade program is coming up.
NDSA, science testing for 4th grade will be tomorrow, Wednesday.
Pumpkins decorated and on display in library are AMAZING this year!! Pictures were taken.
Penny Drive did very well. 2 winners: one for heaviest and one for most money. Winners will get pizza with Mrs. Zent.
Fill the Dome is coming up.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: This year we made $15,774.49 which is up from last year. Instead of students earning prizes we opted for 2% cash back ($785 this year) which will be used for the end of year celebration. Rumor is monkeys for next year. Pick up is scheduled for Thursday, Nov 6th from 3-6. Volunteers still needed, check doodle poll.
Book Fair Committee/Kriste Briest and Laura Hjebeth: No totals yet. Thank you to all the volunteers and the PTO Board for all their help.
Box Top Committee/ Michelle Lemar: October contest numbers are in. We collected 10,966 box tops in 1 month= $1096. Huge thank you to all the teachers, parents and students for getting behind this!! Label for Education labels sent in as October was double point month. We were able to order 24 playground balls and 12 footballs for kids at recess. A flyer is in the process of being made to share all the “Collectibles” we do for the school.
UNFINISHED BUSINESS
Volunteer Opportunities: Looking for Vice President. This person will be president next year. 3 of the 4 Board members will be moving to the new school next year so we would really like to find an interested candidate. It would be possible to CO-chair. Contact Erica with any questions.
NEW BUSINESS
Mrs. Puetz proposed an idea for an after school Art Club. Would need PTO to sponsor hourly pay and supplies. Looking at a 1st-3rd grade level and a 4th-5th grade level. PTO was definitely interested and asked for a proposed budget for more definite numbers. Mrs. Puetz will provide that at December meeting.
American Education Week – November 16-22/Jen Karppinen and Tracy Boehm: provide 3 days of treats in lounge…trail mix, water with crystal lite packets, mini kit kat bars. Erica asked for a motion to approve the idea to also provide each teacher with a $20 gift card to spend towards their classroom. Tawnya Follingstad made the motion to approve the purchase of gift cards, Christina Underwood seconded the motion, motion approved.
Movie Night Winter Event/Fundraiser: parents approached PTO asking if there would be funding for 5th grade ski trip. Andes Tower Hills will do special pricing for us at $5/person. Add in bussing, estimate of $3000 needed. Will look into ski place in DL for possible price match. Possibility of hosting movie night to help with funding. Update will be discussed at December meeting.
Aurora PTO will set aside $1000 for PTO at the new Legacy Elementary School to open next year.
ANNOUNCEMENTS
Fundraiser Pick Up is Thursday, November 6th from 3-6.
Next PTO meeting Tuesday, December 2nd at 7pm. Free child care provided.
Volunteer forms are available for parents looking to volunteer.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – October 7th, 2014
Present: Jen Karppinen, Sheri Backman, Laura Hjebeth, Tawnya Follingstad, Maidie Grudem, Kriste Briest, Bethany Posl, Tracy Boehm, Jolien Schwan, Kelsie Fletcher, Katie Stone, Angie Saxlund, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked if everybody had read meeting minutes from September 2014 and asked for approval of those. Tanya Thompson made motion to pass meeting minutes and Jen Karppinen seconded that motion, September 2014 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Schools Alive was a huge success. 587 tally marks! Thank you to all families who were able to attend. If we were to have again, possibly have a committee chair from PTO to help.
Spirit Wear – 45 items were ordered.
Mrs. Puetz would like to put together an after school art club/class. She is working on the details and will get back to us in November.
A staff survey was sent out in preparation for Teacher Appreciation. Could also be used at holiday.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Tanya shared that other businesses have approached us in regards to year books. It was decided to continue with Scherlings at this time. Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $1036.62. We had 3 deposits and 4 expenses leaving us with a balance of $2138.31.
PRINCIPAL’S REPORT/CAROL ZENT
Playground equipment is ordered and should be installed shortly.
School pictures are on the 10th of October, Mustang Day is on Oct. 15th…show your support with orange and blue.
Book fair going on during conferences. Librarian will do a walk through with kids.
Student Council, called STAR Leaders is for 3rd, 4th, and 5th graders. Classes vote on their representatives.
Thank you to PTO for helping to support 3rd and 4th grade field trips and providing milk and juice money for those students in need.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: Fundraiser is complete. Numbers look good. Seemed to be a lot of confusion with how to earn penguins. Each teacher had a supply of penguins in room which helped. Need to look at pep rally and do differently in future.
Book Fair Committee/Kriste Briest and Laura Hjebeth: book fair is held the 2 nights of conferences, October 13th and 14th. Theme is Sir Read A Lot. Thank you to those who have signed up to volunteer…still looking for a few more.
Conference Meals/Tracy Boehm and Erica Johnson: Monday is going to be a pasta bar. Tuesday is going to be sandwiches. Bring your own beverage.
Box Top Committee/ Michelle Lemar: October Box Top Contest in full swing. In 4 days, we have collected 1,159 box tops. Big thank you to teachers for getting behind this.
UNFINISHED BUSINESS
Volunteer Opportunities: Looking for Vice President, School Play Coordinator, Flu Shot Clinic Coordinator. It is possible to CO-chair a committee. Contact Erica with any questions.
NEW BUSINESS
American Education Week (November 16-22) is a week to celebrate education/teachers/staff. LY teachers received games for classroom. TY PTO will provide teachers with gift cards to use for things in class. Tracy Boehm and Jen Karppinen volunteered to be in charge of this.
School Play – spring. Niko, who was involved last year, is interested in directing this year. Play usual involves 3rd, 4th and 5th grade. Willing to do something for the younger grades as well. Working on retelling of Ugly Duckling.
ANNOUNCEMENTS
Flu Shot Clinic: Wednesday, October 22nd from 3-6pm at Aurora. Walk in or sign up.
Next PTO meeting Tuesday, November 1st at 7pm. Free child care provided.
Volunteer forms are available for parents looking to volunteer.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – September 2nd, 2014
Present: Jen Karpppinen, Trish Sorenson, Melanie Harrison, Sheri Backman, Laura Hjebeth, Tawnya Follingstad, Stephanie Dosmann, Jennifer Lyon, Maidie Grudem, Brandie Sorenson, Aruna Hagen, Jennifer Kraft, Lindsey Ohlson, Shephannie Stiel, Kriste Briest, Jennifer Raan, Andy Strom, Pralap Kotala, Bethany Posl, Jon Erickson, Mike Metcalf, Tracy Boehm, Susan Duffy, Michelle Angus, Jeremy Hanson, Ali Clemenson, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
This meeting is the first of the year, no previous minutes.
PRESIDENT’S REPORT/ERICA JOHNSON
At registration PTO handed out school supplies bags that had been ordered by parents in the spring. Many parents commented on what a great service this is. We will be organizing this a bit differently in the future.
Back To School Night – Tim, from Great American Fundraising, was there handing out samples.
Funds left over from last year allowed us to grant teachers some requested items.
Free Child Care provided at all our PTO meetings – new provider this year is Samantha Stensvold. She was a para, is currently student teaching and will graduate in December.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $976.36. We had 3 deposits and 1 expense leaving us with a balance of $1036.62. Previous year’s budget was handed out. A new budget will be made once the fundraiser is complete. Jen Karppinen made a motion to pass monthly report, Brandie Sorenson seconded that motion. August 2014 Treasure’s report has been approved.
PRINCIPAL’S REPORT/CAROL ZENT
Welcome to Aurora...all 550 students and their parents!
New assessment test called Stars, will be done 3 times a year, easier to read. Progress reports will be available at conferences.
Weekly newsletter sent out by email, also available on Aurora website.
Drop off/pick up procedures were in newsletter, please do not use bus loops during those times.
Wake Up and Walk starts at 7:45. Students can earn “Feet” for completed laps.
Playground Equipment – with PTO donation from last year and school funds a tire swing, we-saw and fly wheel spinner will be added for students.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: We will be using Great American Fundraising again this year. This is our one and only fundraiser with us earning 40% of sales with additional 2% earned and used for inflatables at end of year celebration. Kickoff is Sept 18th with a presentation to kids. Penguin (no ducks) Days will be Sept 19th, September 24th and October 1st. Last day to sell is October 1st. We will close on the 12th and delivery looks to be November 6th. Everything can be ordered on line except cookie dough.
Spirit wear Committee/Erica Johnson: Spirit wear flyer available for Aurora gear. Due September 19th. Orders can be sent to school with child or dropped off in office.
Book Fair Committee/Kriste Briest and Laura Hjebeth: book fair is held the 2 nights of conferences, October 13th and 14th. Theme for fall is medieval. Will be looking for volunteers for set-up, working during book fair and take down…watch for a doodle poll to come out.
Conference Meals/Tracy Boehm and Erica Johnson: PTO provides meals to teachers during conferences. Looking to have one meal catered and one meal potluck provided by PTO.
Box Top Committee/Jenn Kraft and Michelle Lemar: Michelle will be taking over this year.
UNFINISHED BUSINESS
Volunteer Opportunities: Erica passed out volunteer forms. Looking for President elect, Yearbook, National Education Week (Nov), Teacher Appreciation (May), Family Night (fall and spring) and Spirit wear. It is possible to CO-chair a committee. Contact Erica with any questions.
NEW BUSINESS
Background Check Requirements: required for new treasurer. PTO paid the cost. Wanting to add it to the bi-laws. Kristi Briest motioned to add background check to bi-laws, Maidie Grudem seconded that motion, motion passed.
Family night (fall): Looking into movie night, must buy license, no charge to come, PTO to host concessions, would need volunteers to work. Ali Clemenson is working with Elaine Richards at Sanford to host Schools Alive-Energize (family fit night). It would be October 2nd from 5-7. Would need volunteers and possibly donations/money for food.
ANNOUNCEMENTS
Flu Shot Clinic: Wednesday, October 22nd from 3-6pm at Aurora (shot and mist available)
Next PTO meeting Tuesday, October 7th at 7pm
Volunteer forms are available for parents looking to volunteer.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes June 2, 2015
Present: Tracy Boehm, Tawnya Follingstad, Kriste Briest, Jolien Schwan, Chuck Schwan, Laura Hjelseth, Erica Johnson, Tanya Thompson, Julie Koppelman and Michelle Lemar.
MEETING MINUTES
Erica asked for approval of May minutes. Tracy made motion to pass meeting minutes and Laura seconded that motion, May 2015 meeting minutes have been approved.
The following positions for board members for the 2015-2016 school year had/have been voted on and approved:
President: Chuck Schwan
Vice President: Tracy Boehm
Communications Director: Jolien Schwan
Treasurer: Julie Koppelman
Secretary: Laura Hjelseth
$1816.03 is the amount that was approved to spend on teachers requests. PTO will also be providing new teachers at Aurora $100/each (7 new teachers) to get them going.
We all had a great time at Spitfire! Great people talking about a great year…planning an even better one next year!!
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
JULIE KOPPELMAN – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes May 5, 2015
Present: Maidie Grudem, Tracy Boehm, Mandy Nystrom, Amber Nerby, Tawnya Follingstad, Kriste Briest, Jon Erickson, Marisa Thomas, Bethany Posl, Jolien Schwan, Andrea Metcalf, Nicole Rude, Laura Hjelseth, Julie Koppelman, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of April minutes. Maidie Grudem made motion to pass meeting minutes and Andrea Metcalf seconded that motion, April 2015 meeting minutes have been approved.
SPECIAL GUEST/JASON MARKUSEN, LEGACY ELEMENTARY PRINCIPAL
Mr. Markusen shared his past experience. His plan is to build leadership in staff and students. He is very excited and has great ideas for Legacy. Point of contact will be Nicole Rude in regards to Legacy PTO.
PRESIDENT’S REPORT/ERICA JOHNSON
School play went very well. The gym was packed. May want to look into having future plays at Liberty or Sheyenne High School’s auditorium. Better sound. No additional cost just need to book date far in advance.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $12,372.04. We had $7451.32 in deposits (3) and $3849.96 (5) in expenses leaving us with a balance of $15,973.40. Do have enough to cover all expected expenses, including $1,000 to Legacy PTO. Teacher requests will be put on hold until we have more finalized numbers.
COMMUNICATION DIRCETOR’S REPORT/TANYA THOMPSON
Last Day of School festivities are on as planned. Will have 6 games. Will need volunteers to help supervise starting at 9:15, 2 hour time slots…watch for a doodle poll to come out.
PRINCIPAL’S REPORT/CAROL ZENT
Be sure to check out newsletter…lots and lot of information to reference there. Talent show sign-up sheet is in office. May 8th Aurora’s new principal will be in the building for a quick visit.
COMMITTEE REPORTS
Yearbook Committee/Stephanie Dosemann and Michelle Angus: had 393 orders. Will be here the Friday before the end of school.
Staff Appreciation/Erica Johnson: going well. Different thing done each day for the staff. Muffin and juice for Wed, treats for Thursday and snacks by parents for Friday. Big thank you to all the parents who volunteered to make treats for our teachers. Teachers loved Tracy’s gift card tree and provided PTO with a thank you poster.
School Supplies/Tawnya Follingstad: website is open for orders and is very easy to navigate. Both Aurora and Legacy students are welcome to order and pick up at registration.
UNFINISHED BUSINESS
5th Grade Farewell – May 27th at 6:30. Will serve cupcakes and juice. Presidential Academic Awards to be presented and 5th graders will perform a song. May look into combining with school play.
NEW BUSINESS
Officer and Committee Chair Elections for 2015-2016 – the following positions were voted on and approved:
Communication Director: Jolien Schwan
Secretary: Tracy Boehm
Treasurer: Julie Koppelman
Spirit Wear/Clothing: Michelle Johnson and Melinda Moffett
Fundraiser: Julie Koppelman (looking for a co-chair)
Book Fair: Laura Hjelseth (looking for a co-chair)
Flu Shot Clinic: Allison Fuchs and Shanda Gustafson
Teacher Appreciation Week (spring)/American Education Week (fall): Andrea Metcalf (looking for a co-chair)
Conferences Meals: Tawnya Follingstad and Tracy Boehm
School Supplies: Tawnya Follingstad
Special Events: Michelle Angus, Michelle Johnson and Melinda Moffett
Box Tops and Labels: Amber Nerby and Mandy Nystrom
Yearbook: Stephanie Dosemann
ANNOUNCEMENTS
Next PTO meeting Tuesday, June 2nd – 7pm at Spitfire Grill.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes April 7, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Tracy Boehm, Michelle Angus, Mandy Nystrom, Amber Nerby, Julie Koppelman, Andrea Metcalf, Marisa Thomas, Nikki Kotzbacher, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
SPECIAL GUEST/TIM WEISZ, GREAT AMERICAN OPPORTUNITIES
Tim shared the new product/cookie selection catalogs. With last year’s profit over $15,000 he hoped to be able to work with Aurora again this coming fall. If so, he would like to have samples at Back to School Night. After some discussion is was decided Great American Opportunities would be the company for our fall fundraiser.
MEETING MINUTES
Erica asked for approval of March minutes. Kriste Briest made motion to pass meeting minutes and Laura Hjelseth seconded that motion, March 2015 meeting minutes have been approved.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $16,642.95. We had $3686.34 in deposits (8) and $7957.25 (9) in expenses leaving us with a balance of $12,372.04.
COMMUNICATION DIRCETOR’S REPORT/TANYA THOMPSON
Detroit Mt. was very impressed by our 5th graders and by all the hand written thank you notes they sent!
Fundraiser – all students who sold 25+ items for the fundraiser will get VIP bracelets for the end of year Games Galore event. 22 kids
School Supplies – using School Tool Box this year. Order forms will go out shortly. All ordering can be done on-line.
New Principal of Legacy, Jason Markison, will be at May PTO meeting
PTO Today Contest – Tanya entered us in and won 250 tubes of Tom’s Toothpaste.
School’s Alive, Sanford – contacted PTO about setting up event at our school for the fall. Requested prepayment of $400. Tracy Boehm made a motion to approve payment and Michelle Angus seconded that motion, motion approved.
PRINCIPAL’S REPORT/CAROL ZENT
Teacher requests for Legacy can be turned into Aurora and will be shared with that principal.
Upcoming Field Trips – 4th grade is May 21st with Bonanza Ville May 27th, 1st grade is May 27th, 2nd grade is still undetermined.
With a heavy heart Mrs. Zent announced that she will be leaving Aurora at the end of the year. She will be the new principal in Horace.
COMMITTEE REPORTS
School Play/Erica Johnson: going well, using volunteer calendar, may need extra parent support April 20-24. Nikko asked to have supper provided to cast opening night. We had budgeted $2000 as payment to Nikko. Previous years $2100-$2400. This year the student cast numbers doubled (nearly 50 TY). With all the extra work that accompanies the extra kids Erica made a motion to pay Nikko $2500 with which he would pay his assistants, pay for supplies and any other expense associated with his production. Michelle Angus seconded that motion. Motion approved.
Box Top Committee/ Michelle Lemar: So far this year we have earned $2184. 5410 Box Tops away from our goal of $2725. Our lifetime money raised is $13,534! We have dropped from 4th to 6th place with our surrounding schools. Labels for Education account has 6231 points. My Coke Rewards has redone their program and no longer requires school coordinators. Individuals donate their points to the school and then Coke sends a check once a designated amount is reached.
Book Fair/ Laura Hjelseth and Kriste Briest: 3 night event this time. Great response to extra night. $8000 sold, highest ever! Earned over $5000 in Scholastic dollars…used to purchase new books for school and classrooms and then headphones for computer labs. Big Thank You to Laura and Kriste for ALL of their hard work!!!
Yearbook Committee/Stephanie Dosmann and Michelle Angus: all most complete.
UNFINISHED BUSINESS
Teacher Appreciation Days (May): will recognize all staff. LY gave $5 gift card at Panera and then daily treats in teacher’s lounge. Budgeted $500, Erica made a motion to spend $1000 doing $10 gift cards and daily treats. Christina Underwood seconded that motion. Motion approved.
NEW BUSINESS
5th Grade Farewell: May 27th at 6:30. Serving cupcakes and punch.
2015-2016 Board and Committee Positions. Info sheets were handed out, positions need to be elected in May.
Christina Underwood will be moving at the end of May, before the end of her term. Julie Koppelman was nominated to finish out Christina’s term and then take over as Treasurer for the 2015-2016 school year. Vote was taken and was unanimous, pending a full back ground check Julie will be the new Treasurer.
ANNOUNCEMENTS
Next PTO meeting Tuesday, May 5th at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes March 3, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Jolien Schwan, Tracy Boehm, Michelle Angus, Deb Boyer, Erica Johnson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of February minutes. Kriste Briest made motion to pass meeting minutes and Jolien Schwan seconded that motion, February 2015 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Ski Trip: had been rescheduled for March 2nd. Mr. Adamson and Mrs. Mercil said everyone had a great time…all feedback has been positive.
School Play: Parent Meeting March 11th at 7:30 – sign-up sheet for 5 minute auditions will be there. Monday March 16th auditions will start after school
School Supplies: 10% discount has been locked in – order forms will go out in early May. This service will be available for both Aurora and Legacy.
Congratulations to Mrs. Boyer! She won ND Counselor of the Year and WFPS Kaleidoscope Award…she even brought in the kaleidoscope hand made by Dr. Flowers…very cool!
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $17,014.26. We had $1211.46 in deposits and $1582.77 in expenses leaving us with a balance of $16,642.95.
PRINCIPAL’S REPORT/CAROL ZENT
Deb Boyer shared information about “Kind Campaign”. For 5th and 6th grade girls. Will be May 12th - 2:15-5. Will watch a film and do different building relationship type exercises. Grant money will be used to pay for expenses but she is asking PTO for $50 to use towards prizes. Each school attending will be asking their PTO for the same. PTO will give her a gift - $50 GC to Bakers to show our appreciation.
COMMITTEE REPORTS
Box Top Committee/ Michelle Lemar: February contest was fabulous! We collected another 6,865 in Box Tops. 1st was Mrs. Condley’s class with 1555…they won the popcorn party! 2nd was Mrs. Johnson with 847 and 3rd was Mrs. Stormon with 555. The Most Improved Award went to Mrs. Condley’s class. 2nd, 3rd and Most Improved all got treats on their desks for a surprise in the morning.
Conferences Meals/Tracy Boehm: full on desserts sign up…THANK YOU to all who will be making/bringing those for our teachers. Taco Bar on Monday and Salad Bar on Tuesday.
Book Fair/ Laura Hjelseth and Kriste Briest: Thursday 3-7 book fair is open to public. Treats will be served and a scavenger hunt will take place. Still looking for volunteers…most helped needed on Tuesday.
Yearbook Committee/Stephanie Dosmann and Michelle Angus: yearbooks $17/each looking into offering class composite.
NEW BUSINESS
Appreciation Days: Last year we grouped all (paras, administration, and staff) into the one week. Did $5 Panera GC for teachers and treats in lounge each of the 5 days. Teachers really seemed to like that. Will discuss more at next meeting
ANNOUNCEMENTS
Next PTO meeting Tuesday, April 7th at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – February 3, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Tawnya Follingstad, Maidie Grudem, Sheri Backman, Michelle Angus, Stephanie Dosmann, Jon Erickson, Diane Bjornson, Elizabeth Anderson, Ashley Shannon, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of the January minutes. Jon Erickson made motion to pass meeting minutes and Laura Hjelseth seconded that motion, January 2014 meeting minutes have been approved.
SPECIAL GUEST – Mrs. Bjornson
Battle of the Books has 80 kids participating (50 from 3rd grade and 30 from 4th and 5th). Competition for 3rd grade will be March 3rd and 4th/5th grade will be held at end of March. This year there is a District Competition to be held April 9th at Freedom…top 2 teams from each school advance. She is asking PTO for $400 to cover t-shirts for the 4th/5th graders, prizes for top 2 teams in 3rd grade and then top 2 teams in 4th/5th grade. Michelle Angus made a motion to approve spending $400 on Battle of the Books and Sheri Backman seconded that motion…motion approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Movie Night: Huge success! The gym was full, great feedback, we made just over $300.
Carol had surgery. Erica asked for approval to get her a gift for her return. $50 was the approved amount.
Childcare: our current PTO childcare provider got a full time job out of town so Amy Matzke, Mrs. Chaney’s student teacher, will be finishing out the year with us.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Top priority is to recruit members to PTO…with 3 of the 4 current board members going to Legacy next year. In need of Vice President, could be co-chaired. Lots of information will be shared via Facebook/email/newsletters in coming weeks. Talked about doing insert at conference time…maybe some sort of contest.
Communication Director: this position was newly created this year and has worked out well. If it is decided to continue it will need to be written into bylaws.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $12,934.90. We had $6156.56 in deposits (5) and $2077.20 in expenses (11) leaving us with a balance of $17,014.26.
COMMITTEE REPORTS
School Supplies/Tawnya Follingstad and Michelle Lemar: received a quote from School Tool Box to provide supplies for back to school. Pay for what you get not an average. Everything comes boxed and labeled for each student…no ordering, picking up from Wal-Mart, sorting, bagging, double checking. Parents have option to send to school and pick up at registration or send to home/pay shipping and customize order. PTO does this as a service not to raise money. LY 145 students participated…will be contacting Osgood PTO to include incoming 1st graders. Erica asked for approval to go with School Tool Box. Tawnya Follingstad made a motion and Bethany Posl seconded…motion approved.
Yearbook Committee/Stephanie Dosmann and Michelle Angus: Mrs. Puetz will run a contest for cover, possibly back page as well. Pick up yearbooks to save shipping, May 22nd.
Conference Meals/Tracy B.: Conference meals…Monday taco bar and Tuesday salad bar. Will do a doodle poll for dessert volunteers.
Book Fair/Laura Hjelseth and Kriste Briest: Under the Sea, held March 9th and 10th, will do doodle poll for volunteers.
Box Top Committee/ Michelle Lemar: February contest!! Class with most collected will win popcorn party!! Aurora ranks 4th in the FM area for Box Top dollars and 8th in the state.
UNFINISHED BUSINESS
5th Grade Ski Trip – Thursday, February 26th: form and money needed by this Friday.
School Play – Friday April 24th at 7pm: parents will need to sign up children interested in participating. Parent meeting Wednesday, March 11th. Auditions start Monday, March 16th.
NEW BUSINESS
None at this time.
ANNOUNCEMENTS
Next PTO meeting Tuesday, March 3rd at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
________________________________________________________________________________________
Aurora PTO Meeting Minutes – January 6, 2015
Present: Laura Hjelseth, Kriste Briest, Bethany Posl, Jolien Schwan, Tracy Boehm, Michelle Angus, Stephanie Dosmann, Jessica Hanson, Heather Tiedeman, Moriah Loos, Andrea Chaney, Nikko Raymo, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked for approval of the December minutes. Michelle Angus made motion to pass meeting minutes and Tracy Boehm seconded that motion, December 2014 meeting minutes have been approved.
SPECIAL GUEST
Nikko Raymo, Director of this year’s school play, joined us to share some details for the school play. He was very thankful to have worked with Aurora the past couple years and said this experience has helped him get a full time acting job in Minneapolis. He is writing this year’s play: Lost and Found. Parent meeting March 11th, Auditions March 16th and rehearsals start March 19th. The play will be for grades 3-5 with a budget of $1600. Play is scheduled for April 24th.
PRESIDENT’S REPORT/ERICA JOHNSON
The popcorn machine is here! Thanks to Mrs. Zent…we all got a taste test. YUM!
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $16,147.70. We had $1143.35 in deposits and $4356.15 in expenses leaving us with a balance of $12,934.90. Christina presented the 2014-2015 budget. Erica asked for an approval of this budget. Jolien Schwan made the motion to pass it and Laura Hjelseth seconded that motion. The budget has been approved.
PRINCIPAL’S REPORT/CAROL ZENT
Carol said that the afterschool clubs were received well. All clubs are full. Thank you to the PTO for handling the money side of them.
COMMITTEE REPORTS
Box Top Committee/ Michelle Lemar: Mailed in Box Tops as we had many that would have expired in December…another $120.60 for our school. In the FM area our school ranks #4 for amount collected so far this year. Watch for a Box Top collection contest for February…Class with most collected will win a popcorn party and the class with the most improved collection will also get a surprise.
Yearbook Committee/Stephanie Dosmann and Michelle Angus: Mrs. Puetz is interested in having her students help with the cover if needed. Yearbook estimate $15/book. Envelopes to go out in April.
UNFINISHED BUSINESS
Volunteer Opportunities: Still looking for Vice President…we are in desperate need. This person will be president next year. 3 of the 4 Board members will be moving to the new school next year so we would really like to find an interested candidate. It would be possible to CO-chair. Contact Erica with any questions.
Movie Night – Friday, January 30th: Michelle Angus and Michelle Lemar have concession items taken care of. Looking into having 5th grade teachers/students run concessions.
5th Grade Ski Trip – Thursday, February 26th: waivers will be sent home shortly as they have to be filled out in advance.
NEW BUSINESS
None at this time.
ANNOUNCEMENTS
Next PTO meeting Tuesday, February 3rd at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – December 2nd, 2014
Present: Sheri Backman, Laura Hjelseth, Maidie Grudem, Kriste Briest, Bethany Posl, Jolien Schwan, Jeremy Hanson, Mark Adamson, John Braun, Lisa Mercil, Jen Geiszler, Hanna Puetz, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked if anybody had read meeting minutes from November 2014 and asked for approval of those. Kriste Briest made motion to pass meeting minutes and Christina Underwood seconded that motion, November 2014 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
American Education Week went very well. A big thank you to Jen Karppinen and Tracy Boehm for all their hard work getting all the teacher gifts together and delivered. PTO received many thank you notes in appreciation for our efforts.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $37,744.49. We had 4 deposits and 7 expenses (Great American Fundraiser being one of them) leaving us with a balance of $16,147.70.
PRINCIPAL’S REPORT/CAROL ZENT
Carol had nothing specific on her list but would just comment on topics as needed.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: The fundraiser is done! We had a total profit of $15,817.55…which was up just over $700 from LY. We have already received our 2% back from Great American which they rounded up to $800. That money will be used towards Games Galore for the end of year party...which has been booked. Thank you, thank you to Tanya and everything she has done to make this such a huge success for our school!!!
Book Fair Committee/Kriste Briest and Laura Hjelseth: We are looking for parent volunteers to read to students Thursday, December 18th – 1 hour blocks – 8:20 to 11:40…a doodle poll will be out shortly. This is usually done during the book fair but not enough volunteers were available.
Box Top Committee/ Michelle Lemar: Both our Box Tops and Labels for Educations have been received and credited to our accounts. The check from Box Tops will be mailed early December. A big congratulations to Mr. Regner’s class for winning the October Contest with 1,054 Box Tops collected (#2 was Mrs. Thorstad with 921 and #3 was Mrs. Stormon with 890) Keep an eye out for another contest coming soon!
UNFINISHED BUSINESS
Volunteer Opportunities: Looking for Vice President…we are in desperate need. This person will be president next year. 3 of the 4 Board members will be moving to the new school next year so we would really like to find an interested candidate. It would be possible to CO-chair. Contact Erica with any questions.
NEW BUSINESS
T-Shirt Sale: we will not be doing business with the company used at the beginning of the school year. We have proposals from other companies willing to work with us. Instead of placing individual orders PTO will place one big order and sell the shirts at different events. Benefits are having on hand, getting to see sizes and no waiting.
After School Clubs: Mrs. Zent has many interested teachers willing to head up some classes. Computer Class, Art Club, Spanish Class and Lego Club. Classes are to start after Christmas. Would incorporate grades 1-5, 1 hour classes would run 2:45 to 3:45, 15-20 students per class, $20 for 8 classes. Looking to PTO to handle the money portion (collect fees and coach payment of $180/session) and then cover costs for additional supplies. Christina Underwood made a motion for PTO to pay for supplies and Maidie Grudem seconded that motion. Motion approved. Mr. Braun, who would be heading up the Lego Club, has already secured $1500 in donations/sponsorships/company match money to get that program running.
Movie Night: Friday, January 30th PTO will sponsor our first ever movie night! Doors are to open at 7 with the Despicable Me 2 starting shortly after (Public performance rights have been purchased by PTO). Wear your PJ’s, bring blankets, pillows and lawn chairs. The movie will be free and concessions will be available (candy, popcorn, water and Gatorade will be sold for $1 each – Michelle Angus and Michelle Lemar will head the concessions committee). It was discussed to maybe have 5th grade teachers and students work concessions as this money will be used to fund their ski trip. A proposal was made to have PTO purchase a popcorn maker for the school with a cap being at $2500. Jolien Schwan made that motion and Kriste Briest seconded it. Motion approved.
5th Grade Ski Trip: February 26th at Detroit Mt…less travel, more ski time. 105 students, 12 chaperons, $18/person plus 2 buses at $646 each the total for the trip will be $3307.01. No outside food/drink is allowed so each student will need to pay $5 for lunch. All forms will be going home before the trip to make sure all necessary information is provided.
School Play: Niko is working on a calendar for the play…looks to start things early March and wrap things up with the play itself at the beginning of May. Looking into ways to incorporate all grades if possible.
ANNOUNCEMENTS
Next PTO meeting Tuesday, January 6th at 7pm. Free child care provided.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – November 4th, 2014
Present: Jen Karppinen, Sheri Backman, Laura Hjebeth, Tawnya Follingstad, Maidie Grudem, Kriste Briest, Bethany Posl, Tracy Boehm, Jon Erickson, Melissa Rademaker, Robin Johnson, Kara Stormon, Melissa Engelhart, Annie Condley, Hanna Puetz, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked if anybody had read meeting minutes from October 2014 and asked for approval of those. Maidie Grudem made motion to pass meeting minutes and Kriste Briest seconded that motion, October 2014 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Conferences: Thank you to Tracy Boehm for putting together fabulous meals for the teachers.
Book Fair: Very nicely done. Thank you Kriste Briest and Laura Hjebeth for all their hard work.
Flu Shot Clinic: 179 people participated. PTO earns $1 for every person = $179. Attendance down a bit…maybe look into different hours (open later) and also earlier date.
Milk & Juice: PTO was able to provide that for 23 kids for 1st semester, just over $700.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $2138.31. We had 6 deposits and 5 expenses leaving us with a balance of $37,744.49. Great American still needs to be paid so our balance will be less. A budget is being worked on.
PRINCIPAL’S REPORT/CAROL ZENT
Picture retakes are Friday, Nov 7th.
4th grade program is coming up.
NDSA, science testing for 4th grade will be tomorrow, Wednesday.
Pumpkins decorated and on display in library are AMAZING this year!! Pictures were taken.
Penny Drive did very well. 2 winners: one for heaviest and one for most money. Winners will get pizza with Mrs. Zent.
Fill the Dome is coming up.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: This year we made $15,774.49 which is up from last year. Instead of students earning prizes we opted for 2% cash back ($785 this year) which will be used for the end of year celebration. Rumor is monkeys for next year. Pick up is scheduled for Thursday, Nov 6th from 3-6. Volunteers still needed, check doodle poll.
Book Fair Committee/Kriste Briest and Laura Hjebeth: No totals yet. Thank you to all the volunteers and the PTO Board for all their help.
Box Top Committee/ Michelle Lemar: October contest numbers are in. We collected 10,966 box tops in 1 month= $1096. Huge thank you to all the teachers, parents and students for getting behind this!! Label for Education labels sent in as October was double point month. We were able to order 24 playground balls and 12 footballs for kids at recess. A flyer is in the process of being made to share all the “Collectibles” we do for the school.
UNFINISHED BUSINESS
Volunteer Opportunities: Looking for Vice President. This person will be president next year. 3 of the 4 Board members will be moving to the new school next year so we would really like to find an interested candidate. It would be possible to CO-chair. Contact Erica with any questions.
NEW BUSINESS
Mrs. Puetz proposed an idea for an after school Art Club. Would need PTO to sponsor hourly pay and supplies. Looking at a 1st-3rd grade level and a 4th-5th grade level. PTO was definitely interested and asked for a proposed budget for more definite numbers. Mrs. Puetz will provide that at December meeting.
American Education Week – November 16-22/Jen Karppinen and Tracy Boehm: provide 3 days of treats in lounge…trail mix, water with crystal lite packets, mini kit kat bars. Erica asked for a motion to approve the idea to also provide each teacher with a $20 gift card to spend towards their classroom. Tawnya Follingstad made the motion to approve the purchase of gift cards, Christina Underwood seconded the motion, motion approved.
Movie Night Winter Event/Fundraiser: parents approached PTO asking if there would be funding for 5th grade ski trip. Andes Tower Hills will do special pricing for us at $5/person. Add in bussing, estimate of $3000 needed. Will look into ski place in DL for possible price match. Possibility of hosting movie night to help with funding. Update will be discussed at December meeting.
Aurora PTO will set aside $1000 for PTO at the new Legacy Elementary School to open next year.
ANNOUNCEMENTS
Fundraiser Pick Up is Thursday, November 6th from 3-6.
Next PTO meeting Tuesday, December 2nd at 7pm. Free child care provided.
Volunteer forms are available for parents looking to volunteer.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – October 7th, 2014
Present: Jen Karppinen, Sheri Backman, Laura Hjebeth, Tawnya Follingstad, Maidie Grudem, Kriste Briest, Bethany Posl, Tracy Boehm, Jolien Schwan, Kelsie Fletcher, Katie Stone, Angie Saxlund, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
Erica asked if everybody had read meeting minutes from September 2014 and asked for approval of those. Tanya Thompson made motion to pass meeting minutes and Jen Karppinen seconded that motion, September 2014 meeting minutes have been approved.
PRESIDENT’S REPORT/ERICA JOHNSON
Schools Alive was a huge success. 587 tally marks! Thank you to all families who were able to attend. If we were to have again, possibly have a committee chair from PTO to help.
Spirit Wear – 45 items were ordered.
Mrs. Puetz would like to put together an after school art club/class. She is working on the details and will get back to us in November.
A staff survey was sent out in preparation for Teacher Appreciation. Could also be used at holiday.
COMMUNICATION DIRECTOR’S REPORT/TANYA THOMPSON
Tanya shared that other businesses have approached us in regards to year books. It was decided to continue with Scherlings at this time. Information regarding PTO/school is being shared via school website, email and Facebook.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $1036.62. We had 3 deposits and 4 expenses leaving us with a balance of $2138.31.
PRINCIPAL’S REPORT/CAROL ZENT
Playground equipment is ordered and should be installed shortly.
School pictures are on the 10th of October, Mustang Day is on Oct. 15th…show your support with orange and blue.
Book fair going on during conferences. Librarian will do a walk through with kids.
Student Council, called STAR Leaders is for 3rd, 4th, and 5th graders. Classes vote on their representatives.
Thank you to PTO for helping to support 3rd and 4th grade field trips and providing milk and juice money for those students in need.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: Fundraiser is complete. Numbers look good. Seemed to be a lot of confusion with how to earn penguins. Each teacher had a supply of penguins in room which helped. Need to look at pep rally and do differently in future.
Book Fair Committee/Kriste Briest and Laura Hjebeth: book fair is held the 2 nights of conferences, October 13th and 14th. Theme is Sir Read A Lot. Thank you to those who have signed up to volunteer…still looking for a few more.
Conference Meals/Tracy Boehm and Erica Johnson: Monday is going to be a pasta bar. Tuesday is going to be sandwiches. Bring your own beverage.
Box Top Committee/ Michelle Lemar: October Box Top Contest in full swing. In 4 days, we have collected 1,159 box tops. Big thank you to teachers for getting behind this.
UNFINISHED BUSINESS
Volunteer Opportunities: Looking for Vice President, School Play Coordinator, Flu Shot Clinic Coordinator. It is possible to CO-chair a committee. Contact Erica with any questions.
NEW BUSINESS
American Education Week (November 16-22) is a week to celebrate education/teachers/staff. LY teachers received games for classroom. TY PTO will provide teachers with gift cards to use for things in class. Tracy Boehm and Jen Karppinen volunteered to be in charge of this.
School Play – spring. Niko, who was involved last year, is interested in directing this year. Play usual involves 3rd, 4th and 5th grade. Willing to do something for the younger grades as well. Working on retelling of Ugly Duckling.
ANNOUNCEMENTS
Flu Shot Clinic: Wednesday, October 22nd from 3-6pm at Aurora. Walk in or sign up.
Next PTO meeting Tuesday, November 1st at 7pm. Free child care provided.
Volunteer forms are available for parents looking to volunteer.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
Aurora PTO Meeting Minutes – September 2nd, 2014
Present: Jen Karpppinen, Trish Sorenson, Melanie Harrison, Sheri Backman, Laura Hjebeth, Tawnya Follingstad, Stephanie Dosmann, Jennifer Lyon, Maidie Grudem, Brandie Sorenson, Aruna Hagen, Jennifer Kraft, Lindsey Ohlson, Shephannie Stiel, Kriste Briest, Jennifer Raan, Andy Strom, Pralap Kotala, Bethany Posl, Jon Erickson, Mike Metcalf, Tracy Boehm, Susan Duffy, Michelle Angus, Jeremy Hanson, Ali Clemenson, Carol Zent, Erica Johnson, Tanya Thompson, Christina Underwood and Michelle Lemar.
CALL TO ORDER AND WELCOME
MEETING MINUTES
This meeting is the first of the year, no previous minutes.
PRESIDENT’S REPORT/ERICA JOHNSON
At registration PTO handed out school supplies bags that had been ordered by parents in the spring. Many parents commented on what a great service this is. We will be organizing this a bit differently in the future.
Back To School Night – Tim, from Great American Fundraising, was there handing out samples.
Funds left over from last year allowed us to grant teachers some requested items.
Free Child Care provided at all our PTO meetings – new provider this year is Samantha Stensvold. She was a para, is currently student teaching and will graduate in December.
TREASURER’S REPORT/CHRISTINA UNDERWOOD
We started the month with $976.36. We had 3 deposits and 1 expense leaving us with a balance of $1036.62. Previous year’s budget was handed out. A new budget will be made once the fundraiser is complete. Jen Karppinen made a motion to pass monthly report, Brandie Sorenson seconded that motion. August 2014 Treasure’s report has been approved.
PRINCIPAL’S REPORT/CAROL ZENT
Welcome to Aurora...all 550 students and their parents!
New assessment test called Stars, will be done 3 times a year, easier to read. Progress reports will be available at conferences.
Weekly newsletter sent out by email, also available on Aurora website.
Drop off/pick up procedures were in newsletter, please do not use bus loops during those times.
Wake Up and Walk starts at 7:45. Students can earn “Feet” for completed laps.
Playground Equipment – with PTO donation from last year and school funds a tire swing, we-saw and fly wheel spinner will be added for students.
COMMITTEE REPORTS
Fundraiser Committee/Tanya Thompson: We will be using Great American Fundraising again this year. This is our one and only fundraiser with us earning 40% of sales with additional 2% earned and used for inflatables at end of year celebration. Kickoff is Sept 18th with a presentation to kids. Penguin (no ducks) Days will be Sept 19th, September 24th and October 1st. Last day to sell is October 1st. We will close on the 12th and delivery looks to be November 6th. Everything can be ordered on line except cookie dough.
Spirit wear Committee/Erica Johnson: Spirit wear flyer available for Aurora gear. Due September 19th. Orders can be sent to school with child or dropped off in office.
Book Fair Committee/Kriste Briest and Laura Hjebeth: book fair is held the 2 nights of conferences, October 13th and 14th. Theme for fall is medieval. Will be looking for volunteers for set-up, working during book fair and take down…watch for a doodle poll to come out.
Conference Meals/Tracy Boehm and Erica Johnson: PTO provides meals to teachers during conferences. Looking to have one meal catered and one meal potluck provided by PTO.
Box Top Committee/Jenn Kraft and Michelle Lemar: Michelle will be taking over this year.
UNFINISHED BUSINESS
Volunteer Opportunities: Erica passed out volunteer forms. Looking for President elect, Yearbook, National Education Week (Nov), Teacher Appreciation (May), Family Night (fall and spring) and Spirit wear. It is possible to CO-chair a committee. Contact Erica with any questions.
NEW BUSINESS
Background Check Requirements: required for new treasurer. PTO paid the cost. Wanting to add it to the bi-laws. Kristi Briest motioned to add background check to bi-laws, Maidie Grudem seconded that motion, motion passed.
Family night (fall): Looking into movie night, must buy license, no charge to come, PTO to host concessions, would need volunteers to work. Ali Clemenson is working with Elaine Richards at Sanford to host Schools Alive-Energize (family fit night). It would be October 2nd from 5-7. Would need volunteers and possibly donations/money for food.
ANNOUNCEMENTS
Flu Shot Clinic: Wednesday, October 22nd from 3-6pm at Aurora (shot and mist available)
Next PTO meeting Tuesday, October 7th at 7pm
Volunteer forms are available for parents looking to volunteer.
Meeting Minutes submitted by: Michelle Lemar
PTO COMMITTEE
ERICA JOHNSON - PRESIDENT
TANYA THOMPSON - COMMUNICATIONS DIRECTOR
CHRISTINA UNDERWOOD – TREASURER
MICHELLE LEMAR - SECRETARY
